Executive Assistant

This is a Full Time Job

Executive Assistant, Business & Legal Affairs

ITV America is looking for an Executive Assistant in the Business & Legal Affairs Department. This position is primarily responsible for managing the day-to-day operations of the EVP, Business & Legal Affairs. This role requires an individual who is highly motivated, has the ability to be flexible with ever-changing priorities, and possesses strong organisational and communication skills. The ideal candidate will be able to work in our office in Stamford, CT, 3 days a week.

The targeted base salary is up to $25.83/hr (overtime eligible) including full benefits, with the final compensation package commensurate with candidate experience.

This job is located in New York and reports to the EVP of Business & Legal Affairs.

RESPONSIBILITIES
Executive Support:
Maintain multiple executives' calendars; including appointment scheduling across multiple time zones and offsite locations; respond to changes quickly and proactively alter priorities when necessary
Maintain up-to-date awareness of the executive's obligations in order to proactively assist and/or anticipate needs
Read, interpret, and write email correspondence as it relates to the executive's obligations
Answer all incoming calls; at times, sit on scheduled calls taking notes; set up conference calls with multiple internal and external attendees
Arrange all domestic and international travel plans for executive
Process expense reports in a timely manner
Maintain executive's database of contacts

Administrative Duties:
Manage a large volume of agreements and correspondence
Maintain accurate and up-to-date records, including managing and updating extensive project status sheets detailing status of projects and tracking pertinent deal terms such as option dates, expiration dates, compensation, etc.
Summarize and communicate contractual obligations to various internal teams and work with creative and production finance departments to provide information on a regular basis
Organize and maintain the online filing system that houses all business affairs and legal documents
Drafting and editing/proofreading documents as necessary
Any additional duties as assigned by supervisor and other members of the business and legal affairs team, as primary workloads permit.

QUALIFICATIONS
2+ years' experience in an administrative role, preferably in the legal field and/or television industry
Strong interpersonal skills and the ability to work effectively across all levels of the organization with discretion, tact, integrity, and diplomacy at all times
Patience, tolerance, and resilience are key skills
Ability to collaborate and be a team player
Self-starter who is willing to learn and able to both manage ambiguity and operate effectively with little supervision
Ability to handle confidential information and interact professionally with high-level executives, clients, and talent
Detail-oriented with excellent organizational skills and ability to multitask, prioritize projects and requests, and work well under pressure