Executive Assistant
ITV America
Los Angeles, CAThis was removed by the employer on 1/27/2020 9:31:00 AM PST
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Full Time Job
EA to President of Sirens Media & VP, Dev of ITVE
Based in ITV's Sherman Oaks office (soon to be North Hollywood), this role will report to the President of Sirens Media & Vice President to ITV Entertainment. This is a high profile administrative role, which requires an individual who is very organized, independent, and has the ability to flex with ever-changing priorities.
Key Responsibilities:
• Maintain multiple executives' calendars; including appointment scheduling across multiple time zones and offsite locations; respond to changes quickly and proactively alter priorities when necessary
• Maintain up-to-date awareness of the executive's obligations in order to proactively assist and/or anticipate needs
• Support weekly departmental meetings; respond to changes quickly and proactively alter priorities when necessary
• Read, interpret and write email correspondence as it relates to the executive's obligations
• Answer all incoming calls; at times, sit on scheduled calls taking notes; set up conference calls with multiple internal and external attendees
• Support the slate of developing and ongoing production projects, including fielding calls from production staff, networks, and vendors
• Foresee and/or manage risk, conflicts, and problem areas
• Arrange all domestic and international travel plans for executive
• Process expense reports in a timely manner
• Maintain executive's database of contacts
• Coordinate special projects, including offsite events, board meetings, conferences, and/or presentations
• Other duties or special projects as assigned
Qualifications:
• Minimum of 2 years as an executive assistant supporting high level executives in the television industry
• Experience at a talent agency and/or in non-scripted television is a strong plus
• Bachelor's degree or equivalent experience
• Self-starter with the ability to prioritize, organize, and establish administrative procedures
• Strong typing skills; MAC proficient; solid skills in Google Mail, Google Docs, Word, Excel, and PowerPoint
• Excellent oral and written communication skills
• Demonstrated ability to multi-task; excellent follow-through
• Ability to handle confidential information with discretion; to exercise good judgment; and to interact professionally with high-level executives, clients, and talent
• Professionalism, punctuality, and reliability
• Understanding of and interest in non-scripted television development