Office Coordinator
International Academy of Television
New York, NYThis was removed by the employer on 9/2/2022 4:20:00 AM PST
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Full Time Job
About:
The International Academy of Television Arts & Sciences (International Emmy Awards), which currently has a staff of 8 people, is seeking an Office Coordinator. This is a full-time, in-office role based in midtown, New York with some remote days built into the schedule throughout the year.
The Role:
The person in this role will be responsible for Office Coordination, which encompasses administration and logistics related to keeping the office running smoothly and assisting various members of the team.
Essential Job Functions:
• Coordinate scheduling, booking, draft and edit correspondences and communications for Executive Director, and any special projects as assigned
• Answering phones and greeting guests
• Sending mail, shipping of packages both domestic and international (e.g. FedEx, DHL, USPS)
• Liaising with staff regarding office supplies and placing orders in a timely fashion
• Liaising with off-site IT team when tech issues occur, liaising with building personnel (e.g.mailroom, engineering, security)
• Keeping office tidy and up to-date (e.g. have light bulbs changed when needed)
• Maintaining and updating database as needed
• Systematically maintain, update, and create spreadsheets and documents (Microsoft Excel, Word, and PowerPoint a must, experience with Prezi a plus)
• Provide production and administrative assistance during quarterly events (e.g. assistance with preparation of materials, setup and breakdown of banners, and checking-in Guests at meetings)
• Provide production and administrative assistance for International Emmy Awards events and activities
You should:
• Have excellent tech skills and be adept at learning new tools/platforms
• Be highly organized and have great time-management skills
• Be a critical thinker and have excellent problem-solving skills
• Be able to work independently and with a team
• Have excellent interpersonal and communication skills
• Have excellent attention to detail
• Have excellent proof reading and writing skills
• Have proper phone etiquette and an orientation for customer service
• Be able to interact with high-profile clients with ease
• Be able to work under pressure
• Be proactive and team oriented
• Take ownership and pride in your work
• Have a ''no job too big or too small'' attitude
• Be willing and able to travel internationally, if necessary
Experience with membership-based organizations, sales/customer service roles, and/or an interest in television and international affairs are helpful. Cultural sensitivity is necessary, and knowledge of additional languages is a plus.
*Local New York City Candidates Only*
*Covid vaccination required*