Executive Assistant - Documentaries
Imagine Entertainment
New York, NYThis was removed by the employer on 11/8/2021 9:50:00 AM PST
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Full Time Job
We are seeking a sharp, creative, and detail oriented Executive Assistant to an Executive who serves as both the Chief Strategy Officer for Imagine Entertainment and President of Imagine Documentaries. This role will be primarily responsible for providing administrative based support, working closely with the Executive and the entire Imagine Documentaries division.
The ideal candidate will be someone who is a strong team player, able to devise systems and keep a busy executive on track. Additionally, they must have prior assistant experience at an executive level and be an enthusiastic, calm, self-starter with a love for detail and follow-through.
Job duties include but may not be limited to:
- Coordinate and manage day-to-day schedule for the President, including scheduling & setting up calls, meeting, zooms, etc.
- Field incoming and outgoing calls while maintaining updated phone sheets and contact lists
- Send out daily reminders as needed
- Booking/coordination of travel
- Anticipate needs of the division and be proactive in follow through
- Printing materials for meetings, organizing conference rooms, assisting with lunch orders and miscellaneous errands
Qualifications:
- At least 2 years of executive assistant experience
- Is organized and highly detail oriented
- Able to work diligently and quickly in a high-pressure environment
- Takes initiative and looks ahead to potentially solve problems before they arise
- Able to juggle multiple and changing priorities
- Possess strong communication skills - both in email and over phone
- Absolute discretion and confidentiality
- High level of proficiency in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills. Airtable and Google Suite a plus
- Has an interest in documentaries and doc film production
Location: New York, NY