Receptionist
Ignition Creative
Playa Vista, CAThis was removed by the employer on 10/24/2018 3:01:00 PM PST
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Full Time Job
Summary
The Receptionist reports to the Director of Administrative Operations, and is expected to handle phones, ensure that guests are welcomed, follow all Company policies, and effectively communicate messages and deliveries to appropriate departments/employees. Additionally, the Receptionist will have to deliver mail, escort clients or guests, and ensure the office is stocked and organized, complete expense reports; as well as, to serve as a general assistant to undertake whatever basic tasks are required to ensure the smooth running of Ignition.
Essential Functions & Responsibilities
• Maintain all Company policies, especially vigilance with security policies
• Ensure that all messages, faxes, and deliveries are relayed accurately and promptly
• Maintain and keep the reception and waiting areas tidy at all times
• Answer telephone and forward all incoming calls
• Sign in all elements and mail packages, as well as immediately notify the vault
• Messages should be left in the evening for any items that will be handled by the morning Receptionist/Office PA
• During shift change all outstanding items need to be discussed with the other Receptionist/Office PA
• Ensure all mail is delivered promptly
• Make sure all outgoing packages are picked up and delivered when requested
• Organize and order authorized office supplies
• Order lunch/dinner for the authorized employees; maintain the menu book; follow up on orders as necessary with employees and restaurants; complete expense reports for lunch/dinner
• Handle all matters in a professional and courteous manner
• Collaborate with other departments
Qualifications & Skills
• Ability to conduct all matters in a professional and courteous manner
• Demonstrated ability to handle multiple tasks at once
• Ability to work collaboratively
• Strong written and verbal communication skills
• Bachelor's degree in related field or comparable experience in the field is preferred
DUTIES AND TASKS ARE SUBJECT TO CHANGE. SOMETIMES ADDITIONAL DUTIES AND RESPONSIBILITIES ARE ASSIGNED TO ASSIST WITH OTHER DEPARTMENTS. WE ASK YOU TO BE FLEXIBLE WITH THE DUTIES ON THIS LIST.