Administrative Assistant
Hulu
Santa Monica, CAThis was removed by the employer on 11/25/2019 12:03:00 PM PST
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Full Time Job
Administrative Assistant I
SUMMARY
Hulu's Talent and Organization team (TAO) is seeking an Administrative Assistant who will directly support a group of leaders and their teams overall. This role will manage the schedules of several leaders and the overall calendars for several teams, process expense reports and invoices, will work with team leaders to handle their team budgets, and support a variety of project work. The right person for this role is capable of achieving results in a dynamic, constantly changing environment, has a high level of self-awareness and confidentiality, and jumps at the opportunity to tackle new challenges. If you are someone who has outstanding organizational skills, is able to anticipate needs and actively problem-solve, then this is a great role for you.
WHAT YOU'LL DO
• Calendaring ownership and support for several leaders including coordinating team meetings, events, and other scheduling and logistics requests across a number of different teams within TAO and across the business.
• Help facilitate regular processes for several TAO teams around OKR and goal-setting to ensure that business goals and timelines are being met and implemented
• Process travel and expense report requests, as well as provide all invoicing and contract support for your assigned leaders and teams.
• Coordinate monthly budget updates, identifying potential issues and associated solutions within your teams.
• Help prepare and review meeting materials and track internal projects when requested.
• Coordinate team events across geographies. Play a prominent role in helping morale remain high and making the office a fun environment.
• Support a variety of project work as assigned, including work around our new hire orientation program, our internal engagement survey administration, our benefits program, etc.
WHAT TO BRING
• Experience working in a fast-paced, challenging environment
• Excellent verbal and written communications skills
• Strong proficiency in all Microsoft applications (Word, PowerPoint, Excel, and Outlook)
• Be able to make decisions and execute quickly and efficiently, picking up new skills when necessary
• Maturity to handle confidential information and serve as representative of the TAO team overall
• High emotional intelligence and self-awareness
• Proven skills at building and managing relationships
Just like the best ensemble casts of our favorite shows, Hulu embraces diversity and is proud to be an Equal Opportunity Employer.