Executive Assistant and Legal Contracts Coordinator
Hearst Television
New York, NYThis was removed by the employer on 8/22/2019 7:18:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Legal and Business Affairs Category
Browse the TV Station Category
Search for Executive Assistant and Legal Contracts Coordinator jobs in New York-NY
Search all Executive Assistant and Legal Contracts Coordinator postings
Full Time Job
Executive Assistant and Legal Contracts Coordinator
Scope of Position:
Supports the Vice President, Distribution in a staff capacity by performing complex tasks, coordinating daily operations of the department and performing routine administrative assignments.
Essential Functions:
1. Maintains calendar and scheduling needs; schedules day-to-day activities and appointments using discretion and exercising judgment to prioritize requests; tactfully handles requests for time; reminds of upcoming commitments.
2. Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry related boards and professional organizations; high importance in confidentiality, resourcefulness, and creativity with responding to internal and external inquiries.
3. Strong gatekeeping. Answers and screens incoming calls; takes messages as needed; refers callers to other internal departments as appropriate.
4. Opens and screens correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
5. Drafts, formats, proofreads, and/or edits outgoing correspondence.
6. Identify key contacts and maintain current list of contacts.
7. Maintains current and historical confidential business files (hardcopy and electronic).
8. Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
9. Prepares and distributes materials for meetings.
10. Proofreads and edits employee agreements.
11. Contributes to team efforts by providing administrative support to the President and other HTV executives when needed.
12. Provides light coverage for Reception/Front desk when needed.
Other duties as assigned
Qualifications:
High school diploma, with AA degree in Business Administration preferred plus at least 2-3 years experience providing support to senior officer or equivalent combination of related education and experience. Demonstrated ability to professionally handle confidential and sensitive issues; proficient secretarial and administrative skills supporting executive level management. Background in legal, broadcast and/or cable television a plus, but not required.
Must have excellent interpersonal and communication skills; accuracy and attention to detail are critical competencies; filing and organization expertise are key aptitudes; strong grammar and wordsmith skills required; able to work effectively with variety of people in a diverse workforce; adaptable to changing work requirements; strong ability to multi-task. Must possess a high degree of professional integrity; strong client service orientation; resourceful and pro-active. Proficient with software applications such as Outlook, Word, Excel, and PowerPoint and willingness to learn new processes and applications.