Assistant To The SVP, Video and VP, Content
Hearst Magazines
New York, NYThis was removed by the employer on 6/14/2021 8:11:00 AM PST
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Full Time Job
Assistant To The SVP, Video and VP, Content, Hearst Magazines
Why Hearst Magazines?
Hearst Magazines is one of the largest publishers in the world, with more than 25 brands, including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, and Popular Mechanics. We reach more than 150 million people every month in the United States alone.
But we're more than just our magazines. We engage our audience across all mediums and channels - print, digital, video and social - with sophisticated content creation, distribution and data capabilities. We create, package and sell products with cutting-edge technology and proprietary platforms. Together, we are reinventing publishing for the 21st century.
Your impact:
Hearst Magazines is looking for an ambitious, organized, detail-oriented administrative assistant to provide support to two editorial executives, essentially doing whatever it takes to keep their offices running smoothly: schedule appointments; maintain calendars and keep the execs informed of their schedules; file expense reports on a timely basis and in keeping with Hearst's policies and procedures; meet and greet visitors (post-COVID); make and update travel arrangements; coordinate special events; send out invites; mail out issues; and other duties as assigned (research for specific projects; miscellaneous errands).
What you'll do:
• Manage calendars, phones, meetings, travel arrangements, and expenses.
• Coordinate staff events and meetings.
• Prepare corporate presentations.
• Provide pre-meeting research as needed for interviews/outside events.
• Execute general admin responsibilities (track down issues, handle gifts/cards for special moments, make reservations, etc.).
• Partner with the contracts department to ensure that freelancers are paid for assigned stories. • Act as liaison to industry contacts.
• Help manage large-scale editorial projects.
Who you are:
• You have very strong organizational, issue-resolution, and decision-making skills.
• You are a multitasker who thrives in a fast-paced environment.
• You have sound judgment and discretion (need to handle confidential material).
• You have prior experience with administrative duties at a related role .
• You have knowledge of Powerpoint and Excel.
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