Executive Assistant
HBO
Philadelphia, PAThis was removed by the employer on 8/8/2021 10:18:00 AM PST
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Full Time Job
Location: United States - Pennsylvania - Philadelphia
HBO Max is where storytelling takes center stage and where creatives find a home with the support and resources to do their best work, no matter the genre or format. Whatever the viewer wants to watch is front and center and more of what they crave is easily discovered. It is where our exclusive HBO Max Originals and iconic entertainment brands thrive, with HBO, Warner Bros., DC, Turner Classic Movies, Cartoon Network and more delivering the greatest array of series, movies and specials for audiences of all ages. HBO Max launched in the US in May 2020 and is scheduled to be in an additional 60 markets this year, launching in Latin America in June and followed by upgrades of HBO-branded streaming services in Europe.
The Job
We are looking for an experienced Executive Assistant to join our team to support the Vice President along with the organization. The ideal candidate will have strong communication, coordination, collaboration, and prioritization skills to facilitate daily operation of this exciting new effort.
The Daily
• Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to:
• Scheduling meetings.
• Making domestic/international travel arrangements.
• Handling catering and event requests.
• Answering phones and responding to caller questions.
• Filing, faxing, and copying sensitive documents both physical and digital.
• Expense reports and invoice processing.
• Coordinate and prioritize VP networking, including strong interpersonal communication skills to outwardly represent team and culture
• Responsible for providing set-up support and help for new staff; including arranging office furniture, phone, IT, computer, supplies, ID cards, etc.
• Abilit y to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel and Keynote.
• Adherence to sensitive timelines, deadlines, and confidential materials.
• Build and maintain excellent relationships with key cross-divisional personnel and external partners.
• Seek opportunities and make suggestions to improve internal processes.
The Essentials
• Minimum 5 years of prior administrative work experience
• Bachelor's degree a plus
• A resourceful and professional individual willing to work flexible hours, including overtime if and when necessary
• Excellent writing skills along with report and letter formats knowledge
• The ability to pay close attention to detail, organize and schedule work effectively, work efficiently under time constraints in a fast-paced environment and be able to handle multiple tasks
• Must be a proactive team player
• Strong organization and communication (written and verbal) skills
• Excellent interpersonal and customer service skills
The Nice to Haves
• Experience with Concur, Clarity, Ariba, Confluence, Jira, and Asana
The Perks
• Exclusive WarnerMedia events and advance screenings
• Paid time off every year to volunteer for eligible employees
• Access to well-being tools, resources, and freebies
• Access to in-house learning and development resources
• Part of the WarnerMedia family of powerhouse brands
Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.