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Executive Assistant to Founder + CEO
Gravillis Inc
Los Angeles, CA
Uh oh, this posting was removed on 1/14/2019 9:07:00 AM PST
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Essential Functions
As Executive Assistant and right hand to the Founder + CEO, manage a full range of daily tasks and projects and provide high-level support. Most importantly, be confident and able to optimize the CEO's time while managing full business and personal calendars. Be a critical thinker and consistently have foresight to be ten steps ahead.
• Directly assist, anticipate, and manage the CEO's needs and proactively bring together appropriate people and resources to meet those needs
• Spearhead and manage projects as delegated by CEO and ensure execution in accordance with expectations; evaluate potential project viability, logistics, and, oversee timely delivery of all initial project information required to activate project teams
• Monitor and evaluate meeting goals, needs, and agendas to assess CEO's required attendance; summarize any meeting minutes to keep CEO informed
• Attend meetings at the request of the CEO, take meeting minutes and report back as necessary
• Liaise effectively with employees, clients, sub-contracted vendors and management team to achieve alignment with project goals and directives
• Advise on key issues and present educated recommendations for strategic decisions; provide thorough analysis to support recommendations
• Manage needs of the office and home; deal with vendors, compile special research reports when necessary, prepare presentation materials, and complete all assigned tasks
• Review and manage internal and external communications, including but not limited to mail, email, meeting notes, reports, and routing/delegating to appropriate destinations
• Ensure brand integrity and alignment; ensuring all communications are representative of the CEO's brand
• Assist with administrative tasks including, but not limited to: driving to and from appointments,
contact management, scheduling appointments, running errands, taking notes, answering calls, photocopying, and most importantly, managing priorities
• Arrange travel; flights, transportation, and accommodations; create comprehensive and detailed itineraries
• Conduct all aspects of the job with appropriate level of confidentiality and sensitivity to clients, projects, and agency by not disclosing confidential information except on a need-to-know basis
• Assist with ad hoc projects in both home and office as needed
• Job responsibilities subject to change, and are contingent upon CEO's business and personal needs
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Search for Executive Assistant to Founder + CEO jobs in Los Angeles-CA
Essential Functions
As Executive Assistant and right hand to the Founder + CEO, manage a full range of daily tasks and projects and provide high-level support. Most importantly, be confident and able to optimize the CEO's time while managing full business and personal calendars. Be a critical thinker and consistently have foresight to be ten steps ahead.
• Directly assist, anticipate, and manage the CEO's needs and proactively bring together appropriate people and resources to meet those needs
• Spearhead and manage projects as delegated by CEO and ensure execution in accordance with expectations; evaluate potential project viability, logistics, and, oversee timely delivery of all initial project information required to activate project teams
• Monitor and evaluate meeting goals, needs, and agendas to assess CEO's required attendance; summarize any meeting minutes to keep CEO informed
• Attend meetings at the request of the CEO, take meeting minutes and report back as necessary
• Liaise effectively with employees, clients, sub-contracted vendors and management team to achieve alignment with project goals and directives
• Advise on key issues and present educated recommendations for strategic decisions; provide thorough analysis to support recommendations
• Manage needs of the office and home; deal with vendors, compile special research reports when necessary, prepare presentation materials, and complete all assigned tasks
• Review and manage internal and external communications, including but not limited to mail, email, meeting notes, reports, and routing/delegating to appropriate destinations
• Ensure brand integrity and alignment; ensuring all communications are representative of the CEO's brand
• Assist with administrative tasks including, but not limited to: driving to and from appointments,
contact management, scheduling appointments, running errands, taking notes, answering calls, photocopying, and most importantly, managing priorities
• Arrange travel; flights, transportation, and accommodations; create comprehensive and detailed itineraries
• Conduct all aspects of the job with appropriate level of confidentiality and sensitivity to clients, projects, and agency by not disclosing confidential information except on a need-to-know basis
• Assist with ad hoc projects in both home and office as needed
• Job responsibilities subject to change, and are contingent upon CEO's business and personal needs
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