Executive Assistant
Granderson Des Rochers
Beverly Hills, CAThis was removed by the employer on 12/19/2022 12:57:00 PM PST
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Full Time Job
We are looking for a well-organized, engaging person to join our boutique entertainment law firm in Beverly Hills. This is a full-time, in office position, M-F 9am-6pm. Must be fully vaccinated, with proof of vaccination. This position assists multiple attorneys at the partner level, is extremely fast-paced, high-volume, and requires heavy discretion. Previous assistant experience is a must. It services our film/tv department so experience and/or interest in film/tv preferred.
Responsibilities include:
-Heavy scheduling / meeting and call coordination
-Answering multi-line phones and transfer to correct party
-Making travel and accommodation arrangements
-Drafting invoices and track payments for clients
-Arranging for signatures on documents, send to correct parties, and file accordingly
-Conducting new client onboarding, i.e. reaching out for contact information, conducting conflict checks, providing new engagement letters promptly, inputting and updating client information in firm software systems
-Forming entities (LLC/INC) on behalf of clients by coordinating with a third-party vendor
-Performing copyright filings for screenplays and motion pictures through the USCO website
-Preparing mailings including FedEx, USPS, and messenger services as applicable
-Managing outside firm materials for partners (IMDB, Studio System)
-Developing and maintaining informational databases including client lists, potential client lists, client agency lists
Qualifications:
-High School Diploma required, College Degree preferred
-1 year executive assistant experience required
-Interest in the entertainment or legal industries preferred
-Pleasant, engaging demeanor
-Great verbal AND written communication skills
-Excellent problem-solving skills
-Takes initiative on projects and requires little oversight to do a great job
-Team player
-Extremely well-organized
-Ability to multi-task