Executive Assistant
Granderson Des Rochers LLP
Beverly Hills, CAThis was removed by the employer on 9/16/2020 3:09:00 PM PST
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Full Time Job
A growing entertainment law firm is looking for a passionate Executive Assistant to support our lead attorneys in our film/tv practice.
Duties include:
- Answering, screening and directing phone calls
- Managing executives' calendars and setting up meetings (verifying rules during the pandemic)
- Making travel and accommodation arrangements when travel becomes available for all
- Acting as the point of contact for clients and external contacts for partners and associates
- Conducting new client onboarding, i.e. reaching out for contact information, conducting conflict checks, providing new engagement letters promptly, inputing and updating client information in firm software systems
- Managing information flow in a timely and accurate manner
- Tracking expenses and preparing monthly reports
- Forming entities (LLC/INC) on behalf of clients by coordinating with a third-party vendor
- Performing copyright filings for screenplays and motion pictures through the USCO website
- Preparing mailings including Fedex, USPS, and messenger services as applicable
- Managing outside firm materials for partners (IMDB, Studio System)
- Developing and maintaining informational databases including client lists, potential client lists, client agency lists
The ideal candidate is
- a self starter with great time management
- passionate about the entertainment industry and aware of current news and largest players in media
- takes initiative on projects and requires little oversight to do a great job
- is always looking for more ways to help and be a great asset to the team
- able to begin working remotely and will eventually commute to our Beverly Hills office with the rest of the team