Assistant to SVP of Production
Full Picture ProductionsNew York, NY
Full Time Job
This is an assistant position in a creative, fun, fast-paced Production Division. Your main duty is to help the Head of Production be prepared, organized, and ready for anything. We're constantly working on a ton of different projects - TV, digital, social media, etc. so we need a rock star assistant to help it all come together. One more time, this is an ASSISTANT position.
o Provide administrative and creative support for head of Production Division
o Impeccable calendar and phone management skills, including setting (and re-setting) meetings, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping the SVP prepared, on time, and on schedule.
o An ability to interact professionally with producers, talent, agents, executives, other assistants, and various business connections.
o Outstanding organization capabilities. You should love making spreadsheets and grids and be able to create new systems when needed. You can figure out where a piece of material is for a project in a moment's notice.
o Detailed note taker with an ability to write up agendas, meeting recaps, and draft professional emails.
o Demonstrable experience working with Dropbox, Google Docs/Sheets, Microsoft Office, Mac, and Outlook.
o A real go-getter who is always thinking one step ahead, takes initiative, and is a natural problem-solver.
At least one year of assistant experience at a production company, talent agency, management company, or entertainment-adjacent company.
o Knowledgeable and interested in TV, digital/branded content, social media and social media influencers
o Proven ability to work well under pressure with tight deadlines
o Exhibits strong Writing & Oral Communication Skills
o Thorough with internet research
o Proficient in Microsoft Office, including PowerPoint, Excel, etc
Qualities & Characteristics
o Self-starter, able to take initiative and see things through
o Proactive. Proactive. PROACTIVE. (yes, redundant. But oh so important)
o Inquisitive about content &TV/digital industry trends
o Team-player who loves working in a fast-paced, collaborative environment
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