Talent Assistant
Frontline Entertainment
Beverly Hills, CAThis was removed by the employer on 9/16/2022 4:00:00 PM PST
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Full Time Job
Frontline Entertainment is looking for an assistant to provide administrative support to the company's owner. The ideal candidate must have the ability to work in a fast-paced work environment and will be able to make key decisions while using sound judgment. Previous experience in a comparable role required, agency experience a plus.
Responsibilities:
• Heavy calendar management, scheduling and coordinating
• Prepare and review expense reports on a monthly basis, in line with company policy
• Maintain company database
• Assist with researching various requests
• Assist with office maintenance / operations
• Create travel itineraries/ booking travel / ground transportation
• Answer phones in a professional manner, take messages and direct calls, maintain a call sheet and meeting sheet
• Running miscellaneous errands as needed
• Mailing packages
• Sending daily reminders and maintaining flow of the day
• Compiling agendas for calls and meetings
• Sending daily schedule
Qualifications:
• Prior experience in a comparable role, agency experience is a plus
• 1-2 years of experience working as an assistant or providing administrative support
• Excellent relationship skills; comfortable interfacing with executives, associates, and other internal and external business contacts
• Excellent written and verbal communication skills
• Candidate must work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
• Exceptional organizational and time management skills
• Ability to work against deadlines, independently manage workload in a dynamic environment, be adaptable and highly flexible
• Attention to detail and timely follow up
• Demonstrated ability to handle sensitive issues and maintain complete confidentiality
• Self-initiative and motivation a must
• Ability to identify and resolve issues
• Capable of writing reports and business correspondence
• Excellent organization, prioritization, and time management skills
• Must have access to reliable transportation