Special Events Coordinator
Fox Entertainment
Los Angeles, CAThis was removed by the employer on 1/21/2020 4:04:00 PM PST
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Full Time Job
We are looking for an energetic and outgoing Special Events Coordinator to join our Creative Services Team. Reporting directly to our Vice President, Special Events, you will be providing administrative support from arranging travel needs, answering phones and managing the calendar & expenses to overseeing offsite event inventory cataloging and maintenance with fulfillment house You will also be generating weekly/monthly department reports as-needed, scheduling group and vendor meetings as necessary, and any other administrative projects that arise in support of executive and departmental directives. You will also act as a coordinator in support of various events and projects run through the department ranging from premieres, meetings & conferences, marketing stunts, hospitality programs, internal events, cocktail receptions and dinners, just to name a few.
A SNAPSHOT OF YOUR RESPONSIBILITIES
• Support events team as-needed for large and small events
• Complete event orders, print lists, research and find potential new vendors
• Book Travel (flight/hotel/ground) for staff & crew for assigned events through FOX Travel
• Provides event support and ensures dept travel expenditures are kept to a minimum
• Provide admin support to executives as needed
• Generate department status and tracking reports, database & forms management
WHAT YOU WILL NEED
• Bachelor's degree
• 3-4 years event/production experience, corporate administrative/office experience, hotel, entertainment/studio experience preferred
• Bookkeeping/budget management experience mandatory
• Must be fluent with both PC & Mac operating systems and be proficient with Microsoft suite, iTunes, Adobe Acrobat
• Experience with Power point and Photoshop preferred
• Excellent verbal and written communication skills
• Excellent note-taking and comprehension
• Must be a positive team player & assertive problem-solver
• Excellent phone manner and interpersonal skills
• Must be a self-starter and able to work independently
• Detail-oriented with strong organizational skills
• Ability to prioritize and handle multiple tasks with set deadlines
• Available for overtime as-needed (nights & weekends)
• Travel on short notice
• Knowledge of special event and print production preferred
• Must be able to lift up to 50lbs