Event Coordinator
ESPN
New York, NYThis was removed by the employer on 12/11/2018 9:09:00 AM PST
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Full Time Job
Job Summary:
We are looking to add a strong Coordinator to the Event Marketing team. The role will provide administrative and logistical support to develop, organize and serve the team in the planning and execution of ESPN VIP Hospitality Programs, client events and internal company meetings. The coordinator will focus on specific brands, such as the ESPY Awards and the College Football Playoff.
The ideal candidate is a motivated, positive and a self-starter with outstanding organizational skills who works well in a team environment.
Responsibilities:
• Assist in ordering merchandise and branded gifts
• Coordinate all printed material and branded collateral for onsite execution
• Organize hotel rooming lists and event guest lists
• Track flights and/or arrival departures for guests/staff/talent
• Communicate with a variety of internal departments on a daily basis such as ticket operations, travel, and talent to ensure smooth information dissemination
• Work with department liaisons to ensure all guest information is accurate
• Research event related topics and ideas prior to conception
• Process Invoices and track money spent
• Manage shipping and receiving of event collateral
• Produce executive briefing book that is distributed prior to each program
• Manage the development of the event registration website and app
• Liaise with sponsorship management to ensure sponsor obligations at events are fulfilled.
Basic Qualifications:
• Proficient in Microsoft Word & Excel
• Fundamental administrative and office knowledge
• Ability to use SAP or an eagerness to learn
• Ability to work both independently and within a team setting
• Willing to travel
Preferred Qualifications:
• Able to multi-task and handle multiple projects simultaneously.
• 1-2 years of related experience
• Flexible and adjusts to changing environments
• Can keep up with fast paced onsite execution
• Superior business communication
• Professional and diplomatic in dealing with both internal and external skateholders
• Highly organized and detail oriented
• Strong professional and personal ethics as well as exhibit a professional demeanor
• Strong writing and communication skills
• Understanding of ESPN brands
• Ability to keep items confidential
Required Education
• Bachelor's Degree
Additional Information:
Relocation assistance is not provided for this role
About ESPN:
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Disney Advertising Sales, LLC, which is part of a business segment we call ESPN.
Disney Advertising Sales, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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