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Executive Assistant to COO
Empire Distribution Inc
San Francisco, CA
Uh oh, this posting was removed on 12/12/2022 2:06:00 PM PST
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Executive Assistant to COO
EMPIRE is an independent label, born and bred out of the Bay Area (San Francisco, California). We have grown to become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia and North and South America. We keep ourselves busy with a myriad of music-related services, ranging from the creation of original content and goods (e.g., sound recordings, music publishing, merchandise, and virtual goods) as well as the marketing, promotion, distribution, and creation of brand partnerships around the same.
EMPIRE is currently looking for an experienced and energetic Executive Assistant to support our COO. The ideal candidate will have music industry experience, and have great judgment with discretion and confidentiality, as well as the ability to manage projects and deadlines.
This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A ''can-do'' attitude is essential.
What you'll be doing:
• Interact with client and potential clients as well as other artists and high-level visitors
• Provide high-level administrative support and have the ability to work well with all levels of internal management and staff
• Pull together various industry charts, information and reports using a variety of resources
• Manage the executive's desk and daily schedule, manage itineraries, meetings and events, maintaining contact to inform them of upcoming appointments and meetings; Identify key issues and prioritizing the schedule accordingly
• Coordinate the logistics of Meetings, Conference Calls and Video Conferences
• Work closely with the Leadership team to provide seamless support to the Executive
• Manage and execute various travel arrangements and process travel & entertainment expenses
• Create and send grammatically/punctually correct internal/external company communication
Requirements:
• 2+ years executive assistant experience
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies with which we do business
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible - able to adjust to changing priorities, and able to multitask
• Excellent customer service skills
• Excellent organization and time management skills
• Strong oral and written communication skills
• Run presentations and troubleshoot technical challenges
• Must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines
• Knowledge of travel logistics
• Extreme discretion with sensitive information
• Has advanced research and data analysis skills
• Adaptable to a variety of situations with numerous personalities
• Proficiency in Microsoft Office and other office productivity tools
• Willingness to put time in after hours and on weekends as needed
• Develop and demonstrate professional knowledge of the music business
• Proven ability to work effectively with senior management and senior level clients
• Strong time-management skills and advanced ability to organize multiple priorities in a fast-paced environment
• Ability to create efficiency through the use of technology and music-based systems, with aptitude to learn new software and systems
• Live in San Francisco or willing to relocate
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant to COO jobs in San Francisco-CA
Executive Assistant to COO
EMPIRE is an independent label, born and bred out of the Bay Area (San Francisco, California). We have grown to become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia and North and South America. We keep ourselves busy with a myriad of music-related services, ranging from the creation of original content and goods (e.g., sound recordings, music publishing, merchandise, and virtual goods) as well as the marketing, promotion, distribution, and creation of brand partnerships around the same.
EMPIRE is currently looking for an experienced and energetic Executive Assistant to support our COO. The ideal candidate will have music industry experience, and have great judgment with discretion and confidentiality, as well as the ability to manage projects and deadlines.
This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A ''can-do'' attitude is essential.
What you'll be doing:
• Interact with client and potential clients as well as other artists and high-level visitors
• Provide high-level administrative support and have the ability to work well with all levels of internal management and staff
• Pull together various industry charts, information and reports using a variety of resources
• Manage the executive's desk and daily schedule, manage itineraries, meetings and events, maintaining contact to inform them of upcoming appointments and meetings; Identify key issues and prioritizing the schedule accordingly
• Coordinate the logistics of Meetings, Conference Calls and Video Conferences
• Work closely with the Leadership team to provide seamless support to the Executive
• Manage and execute various travel arrangements and process travel & entertainment expenses
• Create and send grammatically/punctually correct internal/external company communication
Requirements:
• 2+ years executive assistant experience
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies with which we do business
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible - able to adjust to changing priorities, and able to multitask
• Excellent customer service skills
• Excellent organization and time management skills
• Strong oral and written communication skills
• Run presentations and troubleshoot technical challenges
• Must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines
• Knowledge of travel logistics
• Extreme discretion with sensitive information
• Has advanced research and data analysis skills
• Adaptable to a variety of situations with numerous personalities
• Proficiency in Microsoft Office and other office productivity tools
• Willingness to put time in after hours and on weekends as needed
• Develop and demonstrate professional knowledge of the music business
• Proven ability to work effectively with senior management and senior level clients
• Strong time-management skills and advanced ability to organize multiple priorities in a fast-paced environment
• Ability to create efficiency through the use of technology and music-based systems, with aptitude to learn new software and systems
• Live in San Francisco or willing to relocate
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