Executive Assistant to Chief Human Resources Officer
Confidential Via Staffing Firm
Los Angeles, CAThis was removed by the employer on 12/1/2022 5:04:00 PM PST
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Full Time Job
Our client, a major television network and media production company in Los Angeles, has an immediate need for an Executive Assistant to support their Chief Human Resources Officer. The ideal candidate should have experience supporting a C-level Executive, and a long-term interest in HR.
In this role, the Executive Assistant will manage the day-to-day operations for the CHRO and will interact with employees and executives, as well as industry executives and vendors. In addition, the EA will handle confidential information, schedule meetings, expense reports, travel coordination/itineraries, prepare PowerPoint presentations, and prepare correspondence.
Responsibilities
• Serve as the primary contact for the CHRO to all executives and their departments, and external vendors and agencies.
• Manage and control the daily schedule of the CHRO using judgement and discretion.
• Prepare expense reports. Reviews and analyze for compliance expense submissions prior to submitting for appropriate approvals.
• In the absence of the CHRO and as authorized, communicate confidential and sensitive information.
• Schedule all travel arrangements including hotel accommodations, airline reservations, ground transportation, and off-site meeting venues, as well as monitoring travel progress (including outside of core hours).
• Oversee the execution of large-scale in-house meetings and work sessions.
• Track vendor contract renewals, manage invoice processing, track department purchase orders, and establish necessary accruals for services.
• Support departmental projects as needed.
Requirements
• Undergraduate Degree or equivalent executive administrative experience, preferably in an entertainment / media-based organization.
• Minimum of 3 years of experience supporting a C-level executive
• Skilled in MS Office suite: Word, Excel, PowerPoint, and MS Outlook, as well as Zoom and Slack.
• Excellent organization, presentation, and communication skills with the ability to handle sensitive and confidential information, and ability to communicate with employees at all levels.
• Long-term interest in Human Resources.
This is a hybrid, contract-to-permanent opportunity with a competitive salary and benefits package. Qualified candidates, please submit resumes for an immediate reply.