Executive Assistant, People & Culture

This is a Full Time Job

Executive Assistant, People & Culture

Job Summary

This role is supporting two senior executive leaders within the People & Culture (P&C) organization and is highly trusted executive assistant who operates with discretion, sound judgment, and a deep understanding of executive priorities. This person will be an extension of the leaders they support and thereby represents the office and the broader P&C team with professionalism, collaboration, and a consistently positive presence. The ideal candidate is exceptionally resourceful and proactive, demonstrating strong teamwork, critical thinking, and the ability to build trusted partnerships across the organization.

Key Responsibilities
• Provide high caliber general administrative support to two senior executives and teams to include, but not limited to, answer phones, schedule meetings/conference rooms, organize files, make travel arrangements, process expense reports, order supplies and process invoices, respond to inquiries, and other administrative tasks as needed.
• Proactively act as a culture carrier and positive team player with all who interact with the office and larger P&C team ensuring the Burbank office is a welcoming and positive environment.
• Be an innovator and problem solver in making recommendations and resolving office administrative and process challenges.
• Successfully anticipate issues and needs, such as resolving meeting conflicts, and identify competing priorities and potential solutions in close communication with executives.
• Maintain a high level of integrity and standards of strict confidentiality with respect to all matters, correspondence and documents.
• Set priorities, meet deadlines and follow up on assignments with a minimum of direction.
• Support executives with Microsoft Office, Excel or PowerPoint documents and leverage new technology such as Loop and Copilot to make work more efficient.
• Take the lead in coordinating team celebrations, meetings, etc. to ensure all logistics are handled for both in person and remote team members.
• Support executives' direct reports with special requests as needed.
• Be a team player working closely with the administrative team to handle tasks that support specific needs for the onsite Burbank, CA team as well as the larger P&C team as a whole.
• Provide backup to other assistants as needed to contribute to common administrative duties.

Basic Qualifications
• Strong computer proficiency in Microsoft Outlook, Word, Excel, PowerPoint as well as learning new apps and technologies such as Loop and Copilot
• Team player with a great attitude and strong people skills who is highly collaborative and able to build strong relationships across all levels of employees.
• Strong interpersonal skills, with the ability to anticipate needs, take initiative, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism, composure, and confidentiality.
• Approaches work with a high degree of organization, attention to detail, and strong follow-up skills.
• Excellent analytical skills with the ability to exercise appropriate judgment and assume responsibility in executing tasks without direct supervision.
• Effective communication skills (written and verbal). Able to clearly convey information and act as a liaison between the executive and others.
• Ability to be in the office four days a week as per the company's in office policy and be flexible if needed. Some overtime may be required.

Preferred Qualifications
• Demonstrated experience supporting senior executives within large, corporate environments
• Prior experience with Disney is a plus

Preferred Education
• Bachelor's degree or equivalent experience required