Executive Secretary, Production
Disney Channel
Burbank, CAThis was removed by the employer on 5/21/2018 9:53:00 PM PST
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Full Time Job
Job Summary:
Assist VP, Production and Director, Production Series in the original series and movies production department for Disney Channels Worldwide. Keep office organized and running smoothly. Assist in flow of high volume of material in and out of the department. Coordinate meetings, phones, and stay current on production status and industry updates.
Responsibilities:
• Establish and maintain effective administration systems.
• Answer telephones and ensure messages are delivered in a timely manner.
• Maintain and coordinate executive's calendars. Schedule meetings and reserve conference rooms.
• Prepare expense reports using SAP (internal web-based workplace), track and copy all payments,
• and reconcile all credit card bills.
• Prepare and finalize staff travel arrangements.
• Create and maintain accurate distribution lists for production paperwork including schedules, scripts, staff and crew lists.
• Maintain and update a network show assignment grid.
• Keep accurate records to track courier requests, dub orders, distribution of production paperwork, dailies/cuts, email (archiving), SAP orders, etc.
• Update and track distribution of Network and Production Company Handbook.
• Develop familiarity with all projects in development and production, including schedules and names of all people involved in each project.
• Work with show production coordinators, Programming assistants and production companies to ensure accuracy and timely updates for meetings, deadlines, schedules, etc.
• Responsible for support of production staff in accurate and timely delivery of credit and residual binders to the Network. Must develop an understanding of Network and guild/union reporting requirements and common errors, and be able to guide the productions accordingly.
• Organize office filing, create folders, binders and filing system for executives. Maintain files or binders for each series in production, and assist in maintenance of paperless inventory system.
• Responsible for training productions in use of web-based server (ESN), as well as maintaining updated distribution lists within ESN and addressing any technical issues.
• Data entry for shared drive databases (Sharepoint) and scheduling & operations databases.
• Track and maintain production asset inventory, specifically DVD dub towers, computers, and production materials in storage.
• Order office supplies.
• Weekly attendance at staff and development meetings as specified.
• Maintain, renew, and circulate all trades, newspaper, and magazine subscriptions.
• Provide backup to other assistants and department members. This may include answering phones, assisting post production in placing dub orders, distributing dailies or updating delivery schedules. If applicable, share responsibilities for floor duties with other assistants, such as restocking kitchen, setting up for meetings, etc.
• Create and update resource binders, gather resource materials for department.
• Take responsibility for his/her continuous learning and professional development.
Basic Qualifications:
• Three (3) years film/television production, post-production or related industry experience.
• Strong written and verbal skills, excellent organizational and time-management skills.
• Direct and purposeful in all verbal and non-verbal communication.
• Receptive to and approachable by others in any situation.
• Ability to prioritize and handle multiple projects at once.
• Self-motivated, takes initiative.
• Highly organized and detail oriented.
• Exhibits versatility/flexibility.
• Proactive problem-solver.
• Proficiency in Microsoft Office programs and PowerPoint.
• Adept at setting up Video-conferencing, video chats.
• Solid understanding of various file formats (document and video) and the capability to convert files to the desired format.
• Understand operation of the Internet, reference materials, libraries, and the studio system database as research sources.
Preferred Qualifications:
• At least two years of secretarial/administrative assistant experience preferred.
• Some knowledge of database/archiving/inventory programs preferred.
Required Education
• Bachelor's degree in a related discipline, or equivalent work experience.
About Disney ABC Television Group:
Disney/ABC Television Group (DATG) redefines the future of media and entertainment. Delivering compelling creative, great storytelling, ground-breaking technology, high-impact marketing and innovative distribution, DATG offers multiple opportunities to build a career that supports entertaining and informing the world. A key unit of The Walt Disney Company, one of the world's most admired vertically integrated media enterprises, DATG includes global live action and animation entertainment, news, owned television stations, and radio. If you've got a passion to join our team of talented professionals we want to hear your story.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ABC Cable Networks Group, which is part of a business segment we call Disney ABC Television Group.
ABC Cable Networks Group is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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