Executive Assistant
Discovery Communications
New York, NYThis was removed by the employer on 5/19/2021 9:32:00 AM PST
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Full Time Job
Job Summary
The Executive Assistant will provide administrative support to multiple Digital Strategy and Financial Planning & Analysis Vice Presidents across the Finance organization. This includes heavy schedule and travel management, expense reports, sensitive communications, and providing high level support to the broader Digital team.
Responsibilities
• Perform administrative duties and support day-to-day operations.
• Answer telephone, screen, and route calls respond to internal and external inquiries and provide routine information within scope of authority.
• Schedule appointments maintains and updates multiple VPs' daily calendar.
• Manage Vice Presidents' travel, expenses, and reconciliations to comply with audit.
• Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc.
• Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.
• Create MS PowerPoint/Google Slide presentations for Vice Presidents' and Executives' review.
• Act as administrative liaison to department staff, internal partners, vendors, and consultants.
• Assist with financial processing of invoices and purchase orders.
• Review, route and disseminate interoffice and external mail.
• Work on special projects and perform other related duties as assigned.
Requirements
• A minimum of 5 years of executive administrative experience within a fast paced, corporate environment.
• Bachelor’s Degree or equivalent experience strongly preferred.
• Strong organizational and administrative management skills; must be articulate and detail-oriented.
• Self-motivated team player who thrives in collaborative environment.
• Excellent written and verbal communications skills.
• Proactive with ability to anticipate executive needs and ensure thorough follow-up.
• Ability to assess priorities and always maintain composure and diplomacy.
• Significant level of discretion due to exposure to confidential information.
• Must be adaptable and flexible to an ever-changing environment.
• Strong Gmail, Google Calendar and Google Suite skills preferred.
• Must have legal work authorization to work in the United States.