Executive Assistant
Discovery Communications
Knoxville, TNThis was removed by the employer on 11/25/2019 6:31:00 AM PST
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Full Time Job
Discovery is actively seeking an administrative assistant for the EVP Global Real Estate & Facilities. The assistant is responsible for coordinating schedules, arranging meetings, and providing administrative support to the supervisor and department by performing clerical functions such as preparing correspondence, receiving visitors, booking travel and scheduling meetings & conference calls and preparing presentations for meetings. This position will be located in Knoxville.
Responsibilities
1. Manage and maintain supervisor and department schedules
2. Prepare reports, memos, letters and other documents, using word processing, spreadsheet, and database software
3. Read and review incoming memos, submissions, and reports in order to determine their significance and plan their distribution
4. Prepare responses to correspondence containing routine inquiries
5. Make travel arrangements for supervisor in Concur
6. Answer phones
7. Prepare presentations for meetings
8. Submit expense report in Concur
9. Organize department meetings / events
Requirements
* BS/BA in related discipline and at least 3 years of experience in related field
* Applies basic functional/technical and business knowledge of the organization's operations, methods, and practices
* Learns and applies foundational information/concepts in area of practice
* Ability to adapt work pace and priorities in order to meet deadlines and goals
* Proficient working with Outlook and Zoom Meeting Schedular. Knowledge of Microsoft PowerPoint, Excel and Word
* Strong PC background, with demonstrated proficiency with Windows and Mac
* Strong organizational skills with ability to act independently and responsibly
* Capacity to juggle multiple tasks in a fast-paced environment
* Excellent written and verbal communication skills
* Must be able to work collaboratively with team members
* Ability to work independently as well as in cross-functional groups
* Employees will also perform other duties and responsibilities as assigned
* Must have the legal right to work in the United States
Knoxville, Tennessee, KX, TN