Administrative Assistant
Discovery Communications
New York, NYThis was removed by the employer on 9/23/2019 9:32:00 AM PST
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Full Time Job
Discovery is actively seeking an Administrative Assistant. The Administrative Assistant is responsible for coordinating schedules, arranging meetings, and providing administrative support to supervisor and department by performing clerical functions such as preparing correspondence, receiving visitors, booking travel and scheduling meetings & conference calls. Preparing presentations for meetings.
Responsibilities
1. Manage and maintain supervisor and department schedules
2. Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, and database software
3. Read and review incoming memos, submissions, and reports in order to determine their significance and plan their distribution
4. Open, sort, and distribute incoming correspondence, including email
5. Prepare responses to correspondence containing routine inquiries
6. Perform general office duties such as ordering supplies
7. Make travel arrangements for supervisor and department staff
8. Answer phones for multiple people
9. Prepare Presentations for meetings
Requirements
* Typically requires 1-2 years of vocational technical training or an Associate's degree
* Generally 2-4 years of experience in area of responsibility
* Applies basic functional/technical and business knowledge of the organization's operations, methods, and practices
* Learns and applies foundational information/concepts in area of practice
* Ability to adapt work pace and priorities in order to meet deadlines and goals
* Proficient working with Microsoft PowerPoint, Excel, Word and Outlook
* Strong PC background, with demonstrated proficiency with Windows and Mac
* Strong organizational skills with ability to act independently and responsibly
* Capacity to juggle multiple tasks in a fast-paced environment
* Excellent written and verbal communication skills
* Must be able to work collaboratively with team members
* Ability to work independently as well as in cross-functional groups
* Employees will also perform other duties and responsibilities as assigned
* Must have the legal right to work in the United States
New York City, New York, NYC, NY