Executive Office Assistant
Danny Wimmer Presents
Los Angeles, CAThis was removed by the employer on 3/19/2018 11:21:00 AM PST
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Full Time Job
Position:
We are seeking an experienced Office/Executive Assistant to manage our office operations and support the CEO and President of our growing team. This is an excellent position in the music festival business for someone looking for a stable career at a thriving company.
Job Responsibilities:
• Supporting CEO and COO with administrative needs
• Enhances executives' effectiveness by providing information management support; representing the executives to others.
• Conserves executives' time by reading, researching, and routing correspondence; collect and analyze data to prepare reports and documents
• Prepare and edit correspondence, communications, presentations and other documents
• Manage & maintain executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Liaise with internal staff at all levels and interact with external clients & partners
• Maintains client & partner confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks
• Answer and route heavy office phones
• Greet and accommodate guests
• Maintain office environment, organization and cleanliness
• Monitor inventory of office supplies and merchandise
• General office operation management; shipping & mail distribution, liaise with building maintenance, update company-wide documents, implement and educate staff on general office protocols and procedures
• Company travel and lodging booking; booking and managing festival staff hotel blocks, rental car reservations and flights
Executive Assistant Skills and Qualifications:
Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, Confidentiality, Judgement & Decision Making Ability, Attention to Detail & Accuracy, Team Player
Education & Experience:
• 2-5 years experience providing support at a high level
• Knowledge of standard office administrative practices and procedures
• Bachelors degree required
• Strong references required
• Proficiency with Getting Things Done or a similar organizational program a plus