Front Office Administrator
Create Music Group
Los Angeles, CAThis was removed by the employer on 11/16/2018 6:28:00 PM PST
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Part Time Job
Part time - Hollywood
WHO YOU ARE:
* An appreciator of music and the digital age of tech/entertainment.
* Oriented towards a career in administration, operations, and/or facilities.
* Handles curveballs with ease.
* A peppy people-person.
* An active listener and an excellent communicator.
* Attention to detail: No stray soda can or crooked painting escapes your gaze!
* Following Up is your middle name.
* A go-getter: one who swiftly takes initiative to involve oneself in operations.
* An organizer and doer - someone who sees projects from start to finish.
* Flexible and willing to learn new programs/apps or take on new projects as needed.
* Computer savvy; replying on Slack and sending out emails are a breeze.
* 1+ years of customer service under your belt.
WHAT YOU KNOW:
* Gmail
* Mac OSX
* Google Apps and Microsoft Office (Excel, Word, Sheets, Docs)
BONUS POINTS:
* MailChimp
* Slack
* Trello
* Photoshop
* Facebook, Twitter, Snapchat, Instagram, musical.ly, etc.
* Retail store experience
WHAT YOU'LL BE DOING:
As the frontline resource to the entire Create office, you will be the glue to our daily business and an important member of our team! The front desk is your oyster. This position is perfect for those who are fascinated by what's going on behind-the-scenes, and those who have the chops to ensure logistics run smoothly. You will be responsible for key areas such as:
* Reception/front desk
* Guest and employee experience
* Social event planning
* Facility maintenance and regulation
* Deliveries/office errands (vehicle required)
* Reporting to General Manager on all front of house matters and coordinating resolution for any issues found
SAMPLE TASKS:
* Opening the facility and performing closing procedures at the end of the day
* Cleaning the reception lobby to maintain a professional appearance, i.e. interior decorating, watering plants, etc.
* Scheduling meetings between clients and Create employees
* Booking C-level, executive, and management travel
* Planning and executing fun office activities, including lunch preparation
* Preparing client meetings and directing all guests
* Email correspondence - screening, answering, transferring, responding to inquiries, and/or taking messages?
* Managing supplies and amenities such as toiletries and vending machine stock
* Calling vendors, setting up appointments, and booking flights
* Copying, filing mail, and data entry for staff as needed
* Preparing daily, weekly, and monthly reports/analytics on observed trends
* Eventual assisting in studio client services, from check-ins to enforcing rules
PERKS:
* Networking opportunities
* Room for personal and professional growth
* Free snacks, coffee, tea
* Relaxed dress code
* Pet-friendly office
* Collaborative work environment
* On-site parking
* Exposure to up and coming artists and creatives
COMPENSATION:
$13.25 hourly wage to start with the possibility of advancement in an administrative office career.
TO APPLY:
In your resume and cover letter, drop your social media links and describe why you would be a great fit for our team. Feel free to impress us with your passion and logistical expertise! NOTE: Applications without a cover letter will not be considered.