Office Manager/VFX Assistant
Crafty Apes VFX
New York, NYThis was removed by the employer on 8/26/2019 11:41:00 AM PST
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Full Time Job
Office Manager/VFX Assistant
The Office Manager/VFX Assistant directly reports to:
Sr VFX Supervisor/NY Partner
Head of Production
Responsibilities include:
General management of day-to-day office responsibilities
Managing front desk and the vendors supporting studio:
Answering phones, helming the front desk, welcoming clients, guests and interviewees,
Office & Kitchen supplies, food deliveries and maintaining shared areas (conference room, kitchen, front desk) are kept neat & stocked
Communications: phones, company cellphones, Internet
Supporting Administrative needs for Sr VFX Supervisor:
Maintaining and streamlining Sr VFX Supervisor's Schedule to avoid conflicts
Daily printout of Sr VFX Supervisor's schedule highlighted appointments
Reading and prioritizing Sr VFX Supervisor's emails
Following up on Sr VFX Supervisor's correspondences
Coordinating Sr VFX Supervisor's and Head of Productions's meetings and interviews
Interfacing with LA/ATL offices on Sr VFX Supervisor's & Head of Production's behalf
Maintaining office supplies and managing office vendors
Researching, placing and overseeing Studio equipment orders and purchases
Supporting the needs of Management team, studio personnel:
Scheduling & arranging meetings for management team
Printing & Organizing multiple script copies
Preparing In-Studio meetings/Client reviews,
Arranging breakfasts, lunches, dinners and outside events
Personnel attendance
Negotiating, coordinating and managing relations with local vendors
Must be able to deal diplomatically with clients & vendors
Handle reimbursements & expenses
Skills:
Google Suite, MS Office, PC
This person will be expected to:
Resourceful, fast-learner and accurate
Logical and analytical
Excellent organizational, writing and administrative skills
Highly developed time management and time tracking skills