Personal Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 10/26/2021 9:44:00 AM PST
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Full Time Job
Studio Executive in LA is seeking a motivated Personal Assistant. This position will work closely with the principal (personal and some business) in tandem with studio colleagues and household staff.
*Candidates should be self-starters, with a ''can-do'' attitude, possess great communication and organizational skills, demonstrable abilities to take on a wide range of tasks, can work independently to find creative solutions, and be able to maintain the highest level of confidentiality.
Responsibilities:
*Manage complex, ever-changing personal and business calendar
*Reading, monitoring and responding to emails effectively
*Drive principal as needed for travel, appointments, etc. (Exceptional sense of direction and driving knowledge of the greater LA area)
*Screen phone calls and mail, coordinate with vendors for invoices and billing
*Provide support, such as running personal and work-related errands
*Organize and facilitate travel, including booking travel when needed, packing and preparing detailed itineraries prior to travel, communicating with hotel personnel, airport greeters and drivers
*Organize and prepare materials for meetings/presentations
*Budget tracking and expense reporting, Project Management
*Ability to work long hours
*IT troubleshooting skills (Mac skills required)
*Forward thinker, always planning 10 steps ahead
*Excellent memory and ability to recall important names, dates and events
As the personal assistant, you will conduct yourself in the most positive and effective manner with prospective, former and current associates and vendors. You will assist with some administrative tasks and primarily personal tasks including but not limited to; driving principal and/or his children to appointments; administrative duties; maintain multiple schedules and calendars; coordinate business development meetings and events, travel arrangements for the principal and his family; organization and management of children's schedules as needed, traveling with the principal and his children as needed.
*You must be able to pass a background check before starting employment.
Job Type: Full-time
Pay: Based on experience
Schedule: Monday - Friday - 9:00a -1:00p (unpaid break) 1:30p - 5:30p (unpaid break) 6:30p - 9:30p
On Saturdays, you will be on call from noon - 3pm. this is a non-exempt position that is eligible for overtime
Location: Los Angeles, CA residents only
Work Location: One location - principals home / office
Work Remotely: Not available