Office Production Assistant
Confidential
Venice, CAThis was removed by the employer on 6/21/2019 10:04:00 AM PST
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Full Time Job
We are not afraid to take risks. To reinvent ourselves. To be bold. It's made us a bit of an outlier, and for that we are proud. We were one of the first to bring film directors into advertising. We're known for our director management and introduced many prominent directors to the commercial world. They've gone on to redefine it. We don't accept the status quo. We'd rather pave our own way than wait for someone else to do it for us. We've won awards but we choose to measure our success by how many of our clients keep coming back. We've been around for years but you'll never find us standing still. We are committed to our ideals of integrity, grit and no BS.
If that sounds like a philosophy you can get behind, we're looking for an Office Production Assistant who can bring that same level of professionalism, personality, and energy to the table. This position is perfect for someone interested in breaking into the fast-paced world of commercials, advertising, or production. Someone who is responsible, reliable and resourceful with a positive attitude who can have fun and be flexible! Someone who succeeds in this position and has plenty of ambition would have endless opportunities for growth within the company.
The Office PA is responsible for the office's daily flow - answering phones, greeting visitors, maintaining office appearance, etc. In addition, he or she supports the staff with any production or personal needs that may come up. This includes supporting the Controller with financial and administrative needs.
The position is full time, salaried (amount dependent on experience); hours are approximately 9am-6pm, Monday-Friday, and we offer full medical and dental insurance coverage. We are located in Venice.
Responsibilities include:
- Answer and screen all calls, greet and direct visitors, handle all incoming/outgoing mail and packages
- Maintain the master office calendar
- Plan and organize office events, negotiate daily office traffic
- Assist financial Controller with payables data entry and credit card reconciliation
- Liaise with and assist all freelance staff on their various productions
- Track all bidding, pre, and post production jobs and update weekly Job Report
- Set up and run phone and video conference calls
- Support senior staff with any administrative, production, or personal needs
- Aid in research by obtaining travel pricing quotes and light general location research
- Keep office/production/kitchen supplies stocked and well inventoried
- Maintain office cleanliness in between regular cleaning service
- Coordinate service and any repairs with building vendors (cleaning service, regular deliveries, utilities, etc)
- Run errands for office as needed
- Infrequent but occasional weekend tasks
- Ordering lunches for staff, clients, or freelancers
Requirements include:
- LA area resident
- College degree preferred
- Expert in Microsoft Office programs (Word, Excel)
- Mac user preferred, tech savvy a must
- Detail oriented
- Problem solver
- Team player
- Go getter
- Adobe Creative Suite and/or QuickBooks knowledge a plus!
- Ability to be flexible and on call for emergencies
- Licensed and insured driver
We can't wait to hear from you!