EntertainmentCareers.Net
Office Manager / HR Administrator
Confidential
Los Angeles, CA
Uh oh, this posting was removed on 1/14/2019 9:07:00 AM PST
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Are you an enthusiastic, rock star Office Manager, who wants to bring your professional experience and insight to create and maintain a culture of engagement for a stimulating office environment? If you have initiative and want to be a part of an active, contributing management team to a booming small to medium-size business - we want to hear from you!
Office Manager Responsibilities:
• Manage front office reception area to ensure effective telephone and mail/courier communications (internally and externally) to maintain professional image.
• Supervise front office staff and coordinate overall office administrative activities.
• Supervise office personnel, as needed.
• Manage the maintenance and alteration of office areas and equipment, including layout arrangement and office facility housekeeping.
• Implement and improve office policies and procedures.
• Research, create & distribute documentation, procedural guides/manuals, as needed.
• Assist with Reception duties as needed, including: answering incoming calls and scheduling appointments or escalating calls to the appropriate parties.
• Act as the Safety Coordinator, to include monthly safety meetings and keeping the annual Safety Binder up to date.
• Source / negotiate the purchase/lease of office supplies, furniture, office equipment, etc. in accordance with company purchasing policies and budgetary restrictions.
• Vendor coordination & maintenance management of IT matters, in-house equipment.
• Responsible for the facilities day-to-day operations (such as: building management upkeep and company access documents).
• Assist with planning and execution of company events,
• Arrange travel arrangements for employees.
• Manage / oversee all-around office duties and supply orders.
• Maintain professional / technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Perform other related duties as required.
Human Resource Administration:
• Serve as a resource on HR issues and cultural initiatives, effectively communicate HR policies, and explain HR processes and procedures.
• Resolve basic issues as appropriate. Refer other issues to HR Director & Executive Mgmt Team for resolution.
• Coordinate recruitment process and applicant disposition with Executive Mgmt and/or HR Director.
• Payroll and Timekeeping for 15+ full-time employees, part-time employees, temps, contractors.
• Bi-Weekly payroll processing and maintain payroll related updates.
• Day-to-Day HR Administration
• Maintains / administers all benefits systems and processing.
• Conducts on-boarding orientations.
• Carries out / maintains all HR administration needs and conduct related HR meetings (new hire, benefits orientations, terminations).
• Responsible for overall department housekeeping and retention policy.
• Assist in the communication of the annual performance appraisal process; review / track incoming performance appraisal forms.
• Maintain personnel and human resources related files.
• Performs work that is varied in a fast pace working environment.
Accounting Administration
• Assist with A/R and A/P functions.
• Assist with generating weekly invoicing and merchant service/credit card processing.
• Work with Accounting Dept to prepare / distribute dept. check requests / deposit information and petty cash entries into QuickBooks Desktop accounting system.
• Enter bi-weekly payroll maintain payroll related updates and vacation accruals.
• Work closely with Financial, Executive and Dept. Team Management, and HR Director, generating reports and related activities.
• Filing, scanning, and other administrative duties.
• Vendor / Client administration and communications.
• Suggest changes to operating procedures and accounting processes.
• Performs other duties as assigned.
• Works overtime, as assigned.
Required Education and Experience:
• Associate's or Bachelor's degree in Accounting or Finance preferred.
• 3+ years office management experience.
• 3+ years payroll experience for 10+ employees.
• 3+ experience with QuickBooks Desktop V.16.0 or greater.
• 3+ years accounting experience.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office Suite including Excel, Outlook, Word, PowerPoint.
Preferred Experience (a plus):
• Entertainment Industry experience.
• Travel Industry experience.
• Visa and / or consulate processing experience.
Key Position Traits:
* Stellar Organization & Follow-Through.
* Solid Communication and Accessibility.
* Unreasonable Optimism.
* Flexibility Creativity.
* Unwavering Self-Confidence.
* Jedi-Like Anticipation.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Accounting/Finance Category
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for Office Manager / HR Administrator jobs in Los Angeles-CA
Are you an enthusiastic, rock star Office Manager, who wants to bring your professional experience and insight to create and maintain a culture of engagement for a stimulating office environment? If you have initiative and want to be a part of an active, contributing management team to a booming small to medium-size business - we want to hear from you!
Office Manager Responsibilities:
• Manage front office reception area to ensure effective telephone and mail/courier communications (internally and externally) to maintain professional image.
• Supervise front office staff and coordinate overall office administrative activities.
• Supervise office personnel, as needed.
• Manage the maintenance and alteration of office areas and equipment, including layout arrangement and office facility housekeeping.
• Implement and improve office policies and procedures.
• Research, create & distribute documentation, procedural guides/manuals, as needed.
• Assist with Reception duties as needed, including: answering incoming calls and scheduling appointments or escalating calls to the appropriate parties.
• Act as the Safety Coordinator, to include monthly safety meetings and keeping the annual Safety Binder up to date.
• Source / negotiate the purchase/lease of office supplies, furniture, office equipment, etc. in accordance with company purchasing policies and budgetary restrictions.
• Vendor coordination & maintenance management of IT matters, in-house equipment.
• Responsible for the facilities day-to-day operations (such as: building management upkeep and company access documents).
• Assist with planning and execution of company events,
• Arrange travel arrangements for employees.
• Manage / oversee all-around office duties and supply orders.
• Maintain professional / technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Perform other related duties as required.
Human Resource Administration:
• Serve as a resource on HR issues and cultural initiatives, effectively communicate HR policies, and explain HR processes and procedures.
• Resolve basic issues as appropriate. Refer other issues to HR Director & Executive Mgmt Team for resolution.
• Coordinate recruitment process and applicant disposition with Executive Mgmt and/or HR Director.
• Payroll and Timekeeping for 15+ full-time employees, part-time employees, temps, contractors.
• Bi-Weekly payroll processing and maintain payroll related updates.
• Day-to-Day HR Administration
• Maintains / administers all benefits systems and processing.
• Conducts on-boarding orientations.
• Carries out / maintains all HR administration needs and conduct related HR meetings (new hire, benefits orientations, terminations).
• Responsible for overall department housekeeping and retention policy.
• Assist in the communication of the annual performance appraisal process; review / track incoming performance appraisal forms.
• Maintain personnel and human resources related files.
• Performs work that is varied in a fast pace working environment.
Accounting Administration
• Assist with A/R and A/P functions.
• Assist with generating weekly invoicing and merchant service/credit card processing.
• Work with Accounting Dept to prepare / distribute dept. check requests / deposit information and petty cash entries into QuickBooks Desktop accounting system.
• Enter bi-weekly payroll maintain payroll related updates and vacation accruals.
• Work closely with Financial, Executive and Dept. Team Management, and HR Director, generating reports and related activities.
• Filing, scanning, and other administrative duties.
• Vendor / Client administration and communications.
• Suggest changes to operating procedures and accounting processes.
• Performs other duties as assigned.
• Works overtime, as assigned.
Required Education and Experience:
• Associate's or Bachelor's degree in Accounting or Finance preferred.
• 3+ years office management experience.
• 3+ years payroll experience for 10+ employees.
• 3+ experience with QuickBooks Desktop V.16.0 or greater.
• 3+ years accounting experience.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office Suite including Excel, Outlook, Word, PowerPoint.
Preferred Experience (a plus):
• Entertainment Industry experience.
• Travel Industry experience.
• Visa and / or consulate processing experience.
Key Position Traits:
* Stellar Organization & Follow-Through.
* Solid Communication and Accessibility.
* Unreasonable Optimism.
* Flexibility Creativity.
* Unwavering Self-Confidence.
* Jedi-Like Anticipation.
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