Office Manager & Executive Assistant
Confidential
Universal City, CAThis was removed by the employer on 12/12/2019 2:34:00 AM PST
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Full Time Job
We are located in Universal City close to Cahuenga Pass. A few key points that I'll be adding to the job description below as a heads up and better context for whether or not you'd enjoy the opportunity:
- Reports to the COO
- Maintains CEO & COO calendars, receipts and facilitates business and minimal personal needs (reservations, coordinate vendors, etc.)
- Manages all office needs, including: Multi line phone system, guest reception with badge check in/out, stocks break room, orders all office supplies from printer cartridges to toilet paper, oversees / schedules our cleaning services.
- Billing support - as this role will closely support our executive team, you will be privy to financials and receipts that are confidential in nature. As such, you are close to the billing person who may need help with scanning and filing of said receipts/documents.
- Business Development support - specifically as it relates to helping the CEO and COO leverage their existing relationships. You would receive a weekly report on all green lit productions and reference names against their contacts database (soon to be Salesforce) to then surface the opportunity to the executive.
- Plan company outings, weekly lunches, holiday parties and in general be the eyes and ears of our facility. Look for ways to encourage others and surface opportunities to do so to the CEO and COO.
- Maintain and update our credits list on IMDb, etc.
- Contribute to blogs, social media and pitch / application drafts.
Characteristics of who we're looking for in this role:
- You are both solutions oriented and curious about how to best serve a need.
- Helping others and being team oriented is an inherent part of your nature.
- You're not afraid of bringing structure to chaos. We're a fast moving team who iterates and innovates quickly. We believe in kindness and clear communication, but often times we're building workflows and solving problems to complex challenges that don't allow for the kind of predictability that may come with more traditional offices. We want to be clear that we will look to you to both function well in a rapid environment, but also look for ways to help us function better under these pressures.
- We believe in feedback rather than complaints and solutions over problems. This team is full of individual super heroes who learn and solve problems quickly. With that, clarity and kindness remain the key to empowering individual strengths to solve problems only a team can tackle.
- You'd be genuinely curious and interested in all aspects of our business from production to post, VR and software development.
Salary range is $42k-$58k per year DOE