Music Executive Assistant
Confidential
New York, NYThis was removed by the employer on 8/7/2018 12:06:00 PM PST
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Full Time Job
Who are you?
Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
The Role:
Looking for an amazing Assistant to support an extremely busy music manager. This is a high-volume desk for someone hungry to learn and grow in the music industry, while remaining discreet at all times. Must have thick-skin, be able to anticipate needs of executive, and be an excellent communicator via email, phone, and in person.
Responsibilities:
- Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
- Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
- Serve as gatekeeper with calls
- Manage software tools and solutions to improve efficiency
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Ordering offices supplies, including gifts
- Greet and direct guests within the office
- Complete monthly expense reports
- Gather, enter and/or update data in records and databases
- Establish and maintain files and records of the executive
Qualifications:
- 3+ years of experience providing C Level executive-level support
- Detail Oriented: Must possess and maintain the sharp philosophy of ''Double Check, Triple Check'' with any and all tasks
- Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal
- Attitude: ''anything & everything is possible'' attitude, positive thinker, forward thinker, ''don't take no for an answer'' philosophy, strong-will mentality, motivation to succeed
- Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.
- Excellent written and verbal communication skills
- Ability to identify and anticipate needs, while staying on top of priorities
- Good organization and time management skills
- Flexibility and adaptability to juggle a range of different tasks
- Discretion and an understanding of confidentiality
- Proficient in technology, Word & Excel, email programs
- Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices
You must:
- Have the mindset that no task is too big or too small
- Operate with the utmost in discretion and confidentiality
- Possess a high level of maturity, courtesy, patience, and self-confidence
- Be able to answer emails on weekends and evenings