HR People & Office Coordinator
Confidential
Los Angeles, CAThis was removed by the employer on 11/19/2018 5:55:00 PM PST
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Full Time Job
Key responsibilities:
People Services/HR Administration
• Provides multi-faceted People Services/HR admin and clerical support for local People Services team
• Excellent written, verbal and interpersonal communication skills to assure successful interaction with high level executives, clients, business associates, and employees
• Proactive in troubleshooting, researching handle complex responsibilities such as developing and reviewing correspondence, conducting research, preparing PowerPoint presentations and/or Excel reports, and proactively managing key events and meetings
• Schedule interviews for Talent Acquisition Partners, People Services/HR, Hiring Managers, and interview teams as needed
• Assist with onboarding process specific to local office new hires
• Will act as the liaison between IT, payroll, and broader People Services team to ensure onboarding is smooth for new hires and to ensure the new employee has everything that is needed on their first day
• Assist with New Employee Orientation and other learning opportunities as needed
• Assist People Services team with HR personnel action required during employee lifecycle
• Assist with off-boarding process
• Assist with leave paperwork and other compliance reporting requirements
• Assist People Services team with HR projects such as event planning, social committee and rewards and recognition programs
• The ability to handle confidential and sensitive data
Office Administration
• First point of contact to all general public inquiries including answering multi- line telephone, screening and directing calls as appropriate
• Provides customer service and addresses questions from internal and external customers
• Greets guests visiting the office escorting them to meeting rooms and ensuring they are met by the respective parties
• Assists in maintaining the busy calendar for local leadership team resolving scheduling conflicts, including meeting invites and other details pertinent to the meeting's success, prioritizing calendar events and communicating urgent requests or changes to the appropriate parties; coordination of travel arrangements and expense reports as needed
• Takes and relays messages, filtering calls as necessary
• Receives and sorts mail and deliveries
• Maintains all general office areas including break room, supply room, training rooms, conference rooms and kitchen.
• Maintains general supply inventory and orders necessary supplies
• Regularly maintains the master company vendor contact sheets for office
• Create purchase orders and processes facility related expenses in a timely manner for payment and reconciliation
• Assists with safety committee requirements
• Maintains local seating chart for work space allocation
• Other duties as assigned by local office needs
• Liaison for facility, health and safety under the direction of the local People Services team
Qualifications
• 4 years of over all relevant work experience
• 2 years of People Services/Human Resources admin support
• Bachelor's Degree preferred in HR, Business Administration, or related field
• Experience working in a startup or sales environment preferred
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the mobility for the employee regularly requires sitting, frequent near vision use for reading and computer, lifting, stooping, bending, stretching, walking, standing, pushing, pulling, reaching and other physical exertion.
• The employee is regularly required to talk and hear.
• Lifting and/or carrying of up to 25 lbs.
Performance Factors
• Attendance and Dependability: The employee can be depended on to report to work at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
• Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
• Relationships with Others: The employee works effectively and relates well with others Including superiors, colleagues, and individuals inside and outside the Company.
Interests and generic skills
• Attention to details
• Dynamism and proactivity
• Thorough in communications and follow-ups
• Excellent organizational skills and multi-tasking abilities
• Service focused
• Creative and outside the box thinker
• Positive attitude and sense of humor - required -
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