EntertainmentCareers.Net
Executive Office Assistant
Confidential
Malibu, CA
Uh oh, this posting was removed on 7/29/2019 1:06:00 PM PST
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Seeking Career Office Assistant to work with current office Assistant as a team in small fast paced office handling day-to-day business and personal life of high profile VIP in the Entertainment industry. The right candidate to be considered must have at least 2-3 years working for same high level CEO in Entertainment field and/or actor/actress (no interns please) - and understands and has dealt with the demands and busy life of working for creative, busy people. Must have very strong computer skills for MAC computers (no exceptions - we test everyone) - must be tech savvy and able to troubleshoot tech issues and understand all workings of MAC, IPhone, IPads, Excel, Final Draft, Dropbox, ITunes/ DVR recordings and burning of DVDS/CDS and all forms of Social Media.
The Perfect Assistant will be able to handle the Following from the start:
We are looking for the perfect fit in our small but exceptionally busy and ever changing office to handle the following as their specific jobs:
1) Responsible for handling & maintaining Daily/Weekly/Monthly schedules which change daily
2) Handle heavy scheduling - personal and business/doctor/social appointments and able to do efficiently and keep track of always
3) Handle upkeep of heavy incoming & outgoing Emails - and responding in real time promptly - recognizing the importance & priority
4) Handle phones
5) Communicating with boss on all personal & business information - keeping daily notes of progress & answers and responding in real time
6) Dealing as conduit with boss' team (manager, agent, pr, foundation,business manager and lawyers)
7) Knowledge of the Art world and Auctions a plus
8) Handle daily stock reports and weekly bills/receipts
9) Upkeep of various inventories
10) Organization & Neatness is a Must - keep up notes, filing system, in & out going mail, gifts, inventories, etc -
We require the highest level of professionalism, must be a team player, no Egos, Must be discreet. We are not looking for clock watchers - so please do not respond if have a busy social life or family needs - We want someone who is eager to handle this job and happy to be at work and up for the demands and challenges that comes with working for a creative, accomplished high profile boss.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Administrative Category
Browse the Assistant and Entry Level Category
Search for Executive Office Assistant jobs in Malibu-CA
Seeking Career Office Assistant to work with current office Assistant as a team in small fast paced office handling day-to-day business and personal life of high profile VIP in the Entertainment industry. The right candidate to be considered must have at least 2-3 years working for same high level CEO in Entertainment field and/or actor/actress (no interns please) - and understands and has dealt with the demands and busy life of working for creative, busy people. Must have very strong computer skills for MAC computers (no exceptions - we test everyone) - must be tech savvy and able to troubleshoot tech issues and understand all workings of MAC, IPhone, IPads, Excel, Final Draft, Dropbox, ITunes/ DVR recordings and burning of DVDS/CDS and all forms of Social Media.
The Perfect Assistant will be able to handle the Following from the start:
We are looking for the perfect fit in our small but exceptionally busy and ever changing office to handle the following as their specific jobs:
1) Responsible for handling & maintaining Daily/Weekly/Monthly schedules which change daily
2) Handle heavy scheduling - personal and business/doctor/social appointments and able to do efficiently and keep track of always
3) Handle upkeep of heavy incoming & outgoing Emails - and responding in real time promptly - recognizing the importance & priority
4) Handle phones
5) Communicating with boss on all personal & business information - keeping daily notes of progress & answers and responding in real time
6) Dealing as conduit with boss' team (manager, agent, pr, foundation,business manager and lawyers)
7) Knowledge of the Art world and Auctions a plus
8) Handle daily stock reports and weekly bills/receipts
9) Upkeep of various inventories
10) Organization & Neatness is a Must - keep up notes, filing system, in & out going mail, gifts, inventories, etc -
We require the highest level of professionalism, must be a team player, no Egos, Must be discreet. We are not looking for clock watchers - so please do not respond if have a busy social life or family needs - We want someone who is eager to handle this job and happy to be at work and up for the demands and challenges that comes with working for a creative, accomplished high profile boss.
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