EntertainmentCareers.Net
Executive Assistant
Confidential
Los Angeles, CA
Uh oh, this posting was removed on 11/29/2021 2:06:00 PM PST
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Job Overview: We are looking for an experienced Executive Assistant to work with our CEO, ensuring maximum efficiency and effectiveness across our strategic partnerships, unscripted creative development, and administrative departments.
Responsibilities:
• Manage administrative responsibilities for company executives (including, without limitation, email, phones, scheduling, expense reports, and travel).
• Prepare agendas, development slates, creative materials, and production/legal updates prior to any meetings or calls.
• Ensure proper follow-up is assigned and initiated.
• Draft correspondence and other documents.
• Maintain coordination and efficiency throughout the unscripted development department.
• Build departmental lists including development slates, director/talent/showrunner lists, pitch schedules, etc.
• Compile third-party submissions and provide proper feedback in a timely fashion.
• Support development executives in building creative pitch materials.
• Track market and industry trends using trade publications such as Deadline, Variety, The Hollywood Reporter, and RealScreen.
• Build and maintain relationships within and outside the company.
Desired Skills and Experience:
• High school diploma or General Education Degree (GED) required; Undergraduate degree (Bachelor of Arts or Bachelor of Science) preferred.
• Minimum of three (3) years executive assistant experience.
• Knowledge of entertainment industry players (agencies, competitors, distributors, networks, and others).
• Ability to communicate with and maintain professionalism among high level executives and high-profile individuals.
• Exceptional written and verbal communication, organizational, relationship-building, and writing skills.
• Superior attention to detail, strong work ethic, forward-thinking and proactive.
• Must demonstrate ability to perform tasks under tight deadlines, work independently and manage multiple projects simultaneously.
• Ability to handle administrative tasks seamlessly and efficiently, book and manage all aspects of global travel and organize company events.
• Handle confidential information with absolute discretion.
• Ambition, ability, and willingness to learn, take on new challenges and responsibilities, and grow within the company.
• Tech-savvy with proficiency in Outlook, Word, Excel and PowerPoint, high degree of comfort in learning and working with online tools and applications, and a strong sense of how cloud-based document and database systems are used in a modern business environment.
• Flexible with a sense of enthusiasm, humor, and creativity.
Basic Qualifications:
• Experience as a direct assistant or coordinator to an Executive, Director, or Management level employee.
• Background in entertainment, preferably at a television production company, network, or talent agency television; passion for scripted and/or unscripted content business is a plus.
• Strong writer, capable of drafting memos, proofreading sensitive material, and exercising various degrees of discretion and judgement.
• Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint).
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Search for Executive Assistant jobs in Los Angeles-CA
Job Overview: We are looking for an experienced Executive Assistant to work with our CEO, ensuring maximum efficiency and effectiveness across our strategic partnerships, unscripted creative development, and administrative departments.
Responsibilities:
• Manage administrative responsibilities for company executives (including, without limitation, email, phones, scheduling, expense reports, and travel).
• Prepare agendas, development slates, creative materials, and production/legal updates prior to any meetings or calls.
• Ensure proper follow-up is assigned and initiated.
• Draft correspondence and other documents.
• Maintain coordination and efficiency throughout the unscripted development department.
• Build departmental lists including development slates, director/talent/showrunner lists, pitch schedules, etc.
• Compile third-party submissions and provide proper feedback in a timely fashion.
• Support development executives in building creative pitch materials.
• Track market and industry trends using trade publications such as Deadline, Variety, The Hollywood Reporter, and RealScreen.
• Build and maintain relationships within and outside the company.
Desired Skills and Experience:
• High school diploma or General Education Degree (GED) required; Undergraduate degree (Bachelor of Arts or Bachelor of Science) preferred.
• Minimum of three (3) years executive assistant experience.
• Knowledge of entertainment industry players (agencies, competitors, distributors, networks, and others).
• Ability to communicate with and maintain professionalism among high level executives and high-profile individuals.
• Exceptional written and verbal communication, organizational, relationship-building, and writing skills.
• Superior attention to detail, strong work ethic, forward-thinking and proactive.
• Must demonstrate ability to perform tasks under tight deadlines, work independently and manage multiple projects simultaneously.
• Ability to handle administrative tasks seamlessly and efficiently, book and manage all aspects of global travel and organize company events.
• Handle confidential information with absolute discretion.
• Ambition, ability, and willingness to learn, take on new challenges and responsibilities, and grow within the company.
• Tech-savvy with proficiency in Outlook, Word, Excel and PowerPoint, high degree of comfort in learning and working with online tools and applications, and a strong sense of how cloud-based document and database systems are used in a modern business environment.
• Flexible with a sense of enthusiasm, humor, and creativity.
Basic Qualifications:
• Experience as a direct assistant or coordinator to an Executive, Director, or Management level employee.
• Background in entertainment, preferably at a television production company, network, or talent agency television; passion for scripted and/or unscripted content business is a plus.
• Strong writer, capable of drafting memos, proofreading sensitive material, and exercising various degrees of discretion and judgement.
• Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint).
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