EntertainmentCareers.Net
Executive Assistant
Confidential
New York, NY
Uh oh, this posting was removed on 10/4/2021 1:06:00 PM PST
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We are a company providing management and representation to high-profile creative professionals across entertainment, fashion, and media. The company and its clients work across commercial endorsements including collaborations, licensing, sponsorships, and the like, creative consulting and fashion styling, as well as traditional entertainment pillars like books and television. Our clients are best in class talent across entertainment, fashion, and media.
Job Description
The Executive Assistant will work directly with the founder to support his day-to-day obligations. This may include: managing the founder's calendar by scheduling, booking and confirming appointments, calls, travel, and meetings; maintaining various to-do lists, and a phone sheet; shadowing phone calls for note taking; arranging in-office meals, gifts, and thank you notes; and organizing expenses. The Executive Assistant will also support the clients of the founder on general project management including scheduling and production of their various jobs. In addition, the Executive Assistant will work on general office maintenance, which may include: mailings, pickups and drop offs, bank deposits, company communications and newsletters, and company and client paperwork. There may also be a small number of personal assistant tasks, which will be discussed with prospective candidates. The Executive Assistant should have the desire to work in a startup environment with a small team (currently three people), where there is an obligation to contribute whatever necessary; but also an opportunity for growth. The founder is based in Los Angeles, but the company has team members in both Los Angeles and New York, and is open to candidates in either location. We have not yet returned to a physical location, but plan to do so within the next few months.
Skills
- Attention to detail and organization.
- Excellent record keeping.
- Ability to not only work within, but also develop, processes and systems.
- Interest in the entertainment, fashion, and/or media industries, and an entrepreneurial spirit; as much as this is an assistant role and those obligations always come first, you will be encouraged to network, and potentially develop business for the company and our clients.
- Familiarity with relevant agencies, companies, and people in the entertainment, fashion, and/or media.
- Outgoing, helpful, and polite disposition.
- Comfortable conducting business by email AND phone.
- Discretion.
Experience
- At least one year providing executive assistant services as detailed above to a senior executive in the entertainment, fashion, and media industries, either in a full time, or full time freelance capacity.
- Experience working day to day with high profile clients in a forward facing manner.
Compensation
- Dependent upon background and experience level, but please note that this is an entry level position.
- Healthcare and 401(k) benefits included.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in New York-NY
We are a company providing management and representation to high-profile creative professionals across entertainment, fashion, and media. The company and its clients work across commercial endorsements including collaborations, licensing, sponsorships, and the like, creative consulting and fashion styling, as well as traditional entertainment pillars like books and television. Our clients are best in class talent across entertainment, fashion, and media.
Job Description
The Executive Assistant will work directly with the founder to support his day-to-day obligations. This may include: managing the founder's calendar by scheduling, booking and confirming appointments, calls, travel, and meetings; maintaining various to-do lists, and a phone sheet; shadowing phone calls for note taking; arranging in-office meals, gifts, and thank you notes; and organizing expenses. The Executive Assistant will also support the clients of the founder on general project management including scheduling and production of their various jobs. In addition, the Executive Assistant will work on general office maintenance, which may include: mailings, pickups and drop offs, bank deposits, company communications and newsletters, and company and client paperwork. There may also be a small number of personal assistant tasks, which will be discussed with prospective candidates. The Executive Assistant should have the desire to work in a startup environment with a small team (currently three people), where there is an obligation to contribute whatever necessary; but also an opportunity for growth. The founder is based in Los Angeles, but the company has team members in both Los Angeles and New York, and is open to candidates in either location. We have not yet returned to a physical location, but plan to do so within the next few months.
Skills
- Attention to detail and organization.
- Excellent record keeping.
- Ability to not only work within, but also develop, processes and systems.
- Interest in the entertainment, fashion, and/or media industries, and an entrepreneurial spirit; as much as this is an assistant role and those obligations always come first, you will be encouraged to network, and potentially develop business for the company and our clients.
- Familiarity with relevant agencies, companies, and people in the entertainment, fashion, and/or media.
- Outgoing, helpful, and polite disposition.
- Comfortable conducting business by email AND phone.
- Discretion.
Experience
- At least one year providing executive assistant services as detailed above to a senior executive in the entertainment, fashion, and media industries, either in a full time, or full time freelance capacity.
- Experience working day to day with high profile clients in a forward facing manner.
Compensation
- Dependent upon background and experience level, but please note that this is an entry level position.
- Healthcare and 401(k) benefits included.
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