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Executive Assistant
Confidential
Culver City, CA
Uh oh, this posting was removed on 12/9/2019 2:06:00 PM PST
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Executive Assistant
Confidential
Culver City, CA
Full Time Job
Job Description:
A well-respected A-List Music Supervision Company is seeking a qualified Executive Assistant to support the Executive/Owner of the company.
The candidate must have had previous experience as an Executive Assistant, in a fast-paced environment, be a motivated self-starter, creative thinker, have strong organizational, written and oral communication skills, with the ability to multi-task and thrive in an energetic and deadline driven environment. Prior work in the entertainment industry and/or music industry is a plus.
The following skills needed and responsibilities include:
• Must have prior experience as an assistant in a fast-paced environment.
• Time Management of yourself and others
• Extensive great phones skills, rolling calls, setting up conference calls, phone log and tracking
• Maintain and update ''contacts'' and ''to-do list'' databases
• Maintain Calendars and ever changing appointment schedule, planning, travel and rescheduling as needed.
• Maintain up-to-date awareness of the Executive's obligations in order to proactively assist and/or anticipate needs.
• Works closely and effectively with the executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Act as a filter/front line for Executive
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Handle sensitive information with good judgment and discretion.
• Manage incoming email correspondence and filing.
• Maintain familiarity with all office equipment (telephone, photocopier, fax, computer, printer, etc.)
• Maintain files and process reports in accordance with company policy.
• Manage travel, communication with travel agencies and or project production departments,hotel personnel, airport greeters, drivers.
• Abilty (hopefully experience) working with office manager and accounting personnel
• Knowledge of website maintenance and social media a plus
Job Requirements:
Excellent communication skills both verbal and written (including excellent grammar spelling and structure).
• Knowledge of Mac, Microsoft Word and Excel, Google Docs and Calendar
-Experience with a phone log and To-Do lists
• Knowledge of Macs, operating software and common apps
• Inherent desire to optimize processes and efficiencies.
• Ability to multi-task.
• Good listening skills and accurate note taking, good typing efficiency.
• Meticulous attention to detail.
• Extremely organized with superior time management skills.
• Knowledge and application of Internet resources and general social media.
• Professional demeanor
• Must take initiative to solve problems/issues that arise day-to-day
• Ability to prioritize and be flexible to shifting priorities/deadlines
• A positive, friendly and helpful can-do attitude
• An ability to work independently and is very much a self-starter
• A cooperative team player
• A solid work ethic, dedicated and reliable
• Ability to follow instructions as given and follow through till end
• Forward Thinker- always planning ahead
• Discretion - working with personal sensitive matters/issues
• Thick Skin
• Excellent memory and ability to recall important names, dates, and events
• Liaising with staff, clients, business partners
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant jobs in Culver City-CA
Executive Assistant
Confidential
Culver City, CA
Full Time Job
Job Description:
A well-respected A-List Music Supervision Company is seeking a qualified Executive Assistant to support the Executive/Owner of the company.
The candidate must have had previous experience as an Executive Assistant, in a fast-paced environment, be a motivated self-starter, creative thinker, have strong organizational, written and oral communication skills, with the ability to multi-task and thrive in an energetic and deadline driven environment. Prior work in the entertainment industry and/or music industry is a plus.
The following skills needed and responsibilities include:
• Must have prior experience as an assistant in a fast-paced environment.
• Time Management of yourself and others
• Extensive great phones skills, rolling calls, setting up conference calls, phone log and tracking
• Maintain and update ''contacts'' and ''to-do list'' databases
• Maintain Calendars and ever changing appointment schedule, planning, travel and rescheduling as needed.
• Maintain up-to-date awareness of the Executive's obligations in order to proactively assist and/or anticipate needs.
• Works closely and effectively with the executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Act as a filter/front line for Executive
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Handle sensitive information with good judgment and discretion.
• Manage incoming email correspondence and filing.
• Maintain familiarity with all office equipment (telephone, photocopier, fax, computer, printer, etc.)
• Maintain files and process reports in accordance with company policy.
• Manage travel, communication with travel agencies and or project production departments,hotel personnel, airport greeters, drivers.
• Abilty (hopefully experience) working with office manager and accounting personnel
• Knowledge of website maintenance and social media a plus
Job Requirements:
Excellent communication skills both verbal and written (including excellent grammar spelling and structure).
• Knowledge of Mac, Microsoft Word and Excel, Google Docs and Calendar
-Experience with a phone log and To-Do lists
• Knowledge of Macs, operating software and common apps
• Inherent desire to optimize processes and efficiencies.
• Ability to multi-task.
• Good listening skills and accurate note taking, good typing efficiency.
• Meticulous attention to detail.
• Extremely organized with superior time management skills.
• Knowledge and application of Internet resources and general social media.
• Professional demeanor
• Must take initiative to solve problems/issues that arise day-to-day
• Ability to prioritize and be flexible to shifting priorities/deadlines
• A positive, friendly and helpful can-do attitude
• An ability to work independently and is very much a self-starter
• A cooperative team player
• A solid work ethic, dedicated and reliable
• Ability to follow instructions as given and follow through till end
• Forward Thinker- always planning ahead
• Discretion - working with personal sensitive matters/issues
• Thick Skin
• Excellent memory and ability to recall important names, dates, and events
• Liaising with staff, clients, business partners
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