Executive Assistant
Confidential
Santa Monica, CAThis was removed by the employer on 9/16/2019 7:06:00 PM PST
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Full Time Job
Executive Assistant
Reports to Content / Live-Action Executive Producers
An award-winning commercial production shop in LA is growing. We are looking for an all-star executive assistant to help support our Content/ Live-Action Executive Producers. The executive assistant ensures privacy and efficiency with every task at hand and makes sure our EP's work lives' run smoothly. If you are wanting to work in production, film, writing, content, or commercials and are looking to gain tremendous industry experience then we invite you to read on!
Responsibilities:
• Provide administrative support to EP's of Content
• Greet, direct, accommodate, visitors for Content appropriately
• Maintain Executive Producer Calendar (out of office, shoot dates and director schedules using iCal/outlook)
• Schedule internal and external client calls/ meetings, etc.
• Answer, screen, and forward any incoming phone calls in a professional manner
• Maintain and keep track of all content jobs and allocate proper documents to our server
• Expense reconciliation for both executives
• Work closely with the Managing Director on any daily tasks needing attention.
Ideal:
• Very detail-oriented
• Exceptional organizational skills
• Computer savvy: Mac & Microsoft Office proficient
• Great at multi-tasking
• Previous office experience
• Shows initiative and an eagerness for professional growth
• Familiarity with production, previous production company experience a plus
• Work well under pressure and in a fast-paced environment
• Be able to receive instructions from multiple people
• Team player
• Finger on the pulse of the industry
• Knowledge of Salesforce is a plus
Perks:
• 401K
• Health and Dental
• Critter Friendly
• Free Food
• Close to the Beach