Executive Assistant
Confidential
Manhattan, NYThis was removed by the employer on 8/21/2018 1:00:00 PM PST
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Full Time Job
Responsibilities include but are not limited to:
• Maintain the executive's calendar & schedule appointments accordingly.
• Arrange and execute travel arrangements as necessary.
• Efficiently handle high volume of calls & maintain daily call logs, manage confidential emails & file appropriately.
• Serve as point of contact for the executive.
• Create, issue & oversee completion of offers/contracts between the agency, promoters, and artists.
• Create & maintain an effective filing system for agent bookings both electronically (in the company's internal site) & in hard copy.
• Assist in overseeing projects as needed.
• Keep track of deposits for shows, create invoices when applicable, & settle shows appropriately once played.
• Additional duties as assigned
Skills/Abilities:
*Strong interpersonal skills and the ability to interact comfortably and effectively with employees of our company at all levels
*Uphold a high level of professionalism & maintain sensitive information confidential at all times.
*Anticipate executive needs, ability to identify key issues & prioritize effectively.
*Ability to work independently with minimum supervision at times, must be self-motivated and resourceful.
* Possess strong attention to details.
* Excellent customer service skills.
* Excellent organization and time management skills.
* Ability to work under high pressure and speed.
* Strong proficiency and working knowledge of PC (proficiency in MS Word, Excel, Outlook & Google Suite etc).
Experience:
* Minimum 1 year of administrative experience
* Experience in talent booking or entertainment preferred but not required