EntertainmentCareers.Net
Executive Assistant to CEO
Confidential
Venice, CA
Uh oh, this posting was removed on 8/20/2018 9:06:00 AM PST
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We are hiring an Executive Assistant to provide support to the CEO of a boutique marketing firm. Experience working with entertainment industry professionals is required. The candidate will provide support to the CEO and ensure that daily work-flow processes run smoothly. To be successful in this role, the candidate must be comfortable working independently and should expect to take on additional responsibility as the business grows. The ideal candidate is a proactive self-starter, possesses a positive attitude, and can handle both routine and impromptu assignments with minimal supervision.
We are looking for:
•Proactive, enthusiastic Executive Assistant who will ensure the smooth running of a busy executive/company owner
•Candidate must be able to work under pressure efficiently and effectively, with excellent communication skills
•Extremely organized, proactive, thorough, articulate and relentless in their pursuit to solve problems and accomplish all tasks
•Possess an unwavering attention to detail, be self-motivated, confident in making decisions, quick on their feet, smart, resourceful and always do it with a smile
•Some experience in high-end hospitality or client services, with a great attention to serving a range of clients' needs in a white-glove standard, is critical.
•This individual should also have an investigative reporting mindset who never settles on ''no'' for an answer. Always on, responsive and considerate in ensuring that they gather all details with minimal impact or friction to the requester and always in service of doing the job above and beyond the ask.
•Projecting an air of confidence and thick skin, this person should perform well under pressure and always know the answers or be willing and able to find them without missing a beat on the request.
•A good sense of the political or contextual significance to each task is imperative, and all requests should be treated with great care.
•Follow-through on tasks and status communications along the way is critical as your role is to support a fast-paced company working with elite clientele.
SPECIFIC DUTIES WILL INCLUDE:
•Answer and direct all incoming phone calls using a multi-line telephone
•Organize and file documents and organize as needed.
•Manage and schedule meetings - this includes confirming appointments and preparing any materials prior to the meetings.
•Arrange travel, this includes flight, hotel, transportation and other travel requests as needed.
•Manage travel expenses and submit to the Accounting and Finance department for approval.
•Assist in facilitating personal tasks (meals, nutrition, dry-cleaning, etc.)
•Walking dogs
•Assist in managing property construction
•Arrange client gifts for holidays, birthdays and special occasions
Required Skills and Experience:
•A 'roll up your sleeves' attitude and comfort with multitasking in a high-pressure environment.
•3+ years as an Executive Assistant to a high level executive
•Able to problem solve and quickly present solutions
•Proficient in Microsoft Office
•Outstanding written and verbal communication skills
•Organized and detail oriented
•Flexible and able to handle multiple requests and conflicting priorities
•Natural ability to prioritize tasks and report on progress
•Able to take pride and ownership of facility projects and see through completion
•Able to interact with a wide variety of personalities with ease
•Able to problem solve and quickly present solutions
•Is discreet and can protect confidential information.
•Has a positive attitude and is friendly/personable.
•Is organized, detail-oriented and can meet deadlines.
•Can take direction and has the ability to multi-task.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Search for Executive Assistant to CEO jobs in Venice-CA
We are hiring an Executive Assistant to provide support to the CEO of a boutique marketing firm. Experience working with entertainment industry professionals is required. The candidate will provide support to the CEO and ensure that daily work-flow processes run smoothly. To be successful in this role, the candidate must be comfortable working independently and should expect to take on additional responsibility as the business grows. The ideal candidate is a proactive self-starter, possesses a positive attitude, and can handle both routine and impromptu assignments with minimal supervision.
We are looking for:
•Proactive, enthusiastic Executive Assistant who will ensure the smooth running of a busy executive/company owner
•Candidate must be able to work under pressure efficiently and effectively, with excellent communication skills
•Extremely organized, proactive, thorough, articulate and relentless in their pursuit to solve problems and accomplish all tasks
•Possess an unwavering attention to detail, be self-motivated, confident in making decisions, quick on their feet, smart, resourceful and always do it with a smile
•Some experience in high-end hospitality or client services, with a great attention to serving a range of clients' needs in a white-glove standard, is critical.
•This individual should also have an investigative reporting mindset who never settles on ''no'' for an answer. Always on, responsive and considerate in ensuring that they gather all details with minimal impact or friction to the requester and always in service of doing the job above and beyond the ask.
•Projecting an air of confidence and thick skin, this person should perform well under pressure and always know the answers or be willing and able to find them without missing a beat on the request.
•A good sense of the political or contextual significance to each task is imperative, and all requests should be treated with great care.
•Follow-through on tasks and status communications along the way is critical as your role is to support a fast-paced company working with elite clientele.
SPECIFIC DUTIES WILL INCLUDE:
•Answer and direct all incoming phone calls using a multi-line telephone
•Organize and file documents and organize as needed.
•Manage and schedule meetings - this includes confirming appointments and preparing any materials prior to the meetings.
•Arrange travel, this includes flight, hotel, transportation and other travel requests as needed.
•Manage travel expenses and submit to the Accounting and Finance department for approval.
•Assist in facilitating personal tasks (meals, nutrition, dry-cleaning, etc.)
•Walking dogs
•Assist in managing property construction
•Arrange client gifts for holidays, birthdays and special occasions
Required Skills and Experience:
•A 'roll up your sleeves' attitude and comfort with multitasking in a high-pressure environment.
•3+ years as an Executive Assistant to a high level executive
•Able to problem solve and quickly present solutions
•Proficient in Microsoft Office
•Outstanding written and verbal communication skills
•Organized and detail oriented
•Flexible and able to handle multiple requests and conflicting priorities
•Natural ability to prioritize tasks and report on progress
•Able to take pride and ownership of facility projects and see through completion
•Able to interact with a wide variety of personalities with ease
•Able to problem solve and quickly present solutions
•Is discreet and can protect confidential information.
•Has a positive attitude and is friendly/personable.
•Is organized, detail-oriented and can meet deadlines.
•Can take direction and has the ability to multi-task.
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