Commercial/Music Video Department Assistant
Confidential
West Hollywood, CAThis was removed by the employer on 12/11/2018 10:56:00 AM PST
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Full Time Job
Seeking a Commercials Department Assistant at our Below-the-Line talent agency, to start in the West Hollywood office immediately. This position will assist and support two agents in the Commercials Department. The position requires a motivated self-starter with excellent organizational skills and the ability to prioritize and multi-task. Applicant must have a positive attitude and a meticulous attention to detail. Must be team player with interest in film production or agency work. This is a great position for someone with some desk experience at an agency, management company, busy production company or busy financial institution looking to make a change. Primary responsibilities include:
- Telephone skills: answering phones, rolling calls, taking detailed notes, maintaining phone sheets, and keeping a professional and polite demeanor while utilizing discretion at all times.
- Support two active agents in all professional capacities.
- Draft, distribute, and execute all client contracts within the department.
- Assist Coordinator in managing all accounting aspects of the department including: invoice generation, timecard and payroll paperwork, commission collection, and tracking.
- Engage with clients to investigate and develop solutions to urgent matters.
Basic Qualifications:
- Minimum 6 months experience in an administrative support role.
- Exceptional oral and written communication skills.
- Experience with heavy phones.
- Strong interpersonal skills, including but not limited to: resourcefulness, diplomacy, discretion, and the ability to work well under pressure in a fast-paced work environment.
- Must be proficient with Mac.
- Applicant must currently live in greater Los Angeles area and have access to reliable transportation.
- Bachelor's Degree
- Business hours are 9:30am to 6:30pm Monday through Friday.