Commercial Department Assistant

This is a Full Time Job

DESCRIPTION:

Busy below-the-line agency seeks full-time assistant for our Commercial Department in our West Hollywood office. This position is in-person 9:30a - 6:30p.

This position requires a motivated self-starter with excellent organizational skills with the ability to prioritize and multi-task. The assistant will support a busy team of 3 agents and will demand a person who is organized, personable, and has exceptional eye for detail. Applicant must have a positive attitude, be a team player, and possess strong interpersonal skills.

Primary responsibilities include:

• Heavy phone and email responsibilities: answering phones, responding to emails efficiently and accurately, maintaining communication logs, drafting client submissions, following-up on outstanding tasks, etc.
• Tracking and researching projects, updating project grids
• Generating client submissions, updating and preparing client materials
• Coordinate meetings and organize busy calendars for agents and clients
• Preparing important documents (contracts, deal memos, invoices, etc.)
• Cover the front desk when necessary
• Assisting with social media management

Qualifications/Requirements:

• Minimum 2 years experience in an administrative capacity (talent agency, production company, or studio experience preferred).
• Bachelor's Degree required.
• Applicant must have exceptional oral and written communication skills.
• Ideal candidate is flexible, personable, and thrives in a fast-paced environment.
• Ideal candidate has a passion for filmmakers.
• Proficiency in Apple-based Microsoft Office Suite (Word, Excel), basic Google systems (Mail, Sheets, Docs, Chat), and video conferencing platforms (Zoom, Hangouts, etc.) is mandatory. Experience in Airtable and Adobe Creative Suite (or other media-based programs) is helpful.
• Applicant must currently live in the greater Los Angeles area, have a private remote working space with high-speed internet, and access to reliable transportation.

Business hours are 9:30am to 6:30pm Monday through Friday.