Administrative Assistant

This is a Part Time Job

We are a creative production company with offices in New York and Los Angeles. We've cultivated a unique and diverse culture composed of some of the most influential filmmakers from the worlds of advertising, film, tv and photography.

We are not afraid to take risks. To reinvent ourselves. To be bold. It's made us a bit of an outlier, and for that we are proud. We're known for our director management and introduced many prominent directors to the commercial world. They've gone on to redefine it. We don't accept the status quo. We've been around for years but you'll never find us standing still. We are committed to our ideals of integrity, grit and no BS.

If that sounds like a philosophy you can get behind, we're looking for an Administrative Assistant who can bring that same level of professionalism to the table. This position is perfect for someone who is responsible, reliable, quick-to-learn, and resourceful with a positive attitude. Someone who succeeds in this position and has plenty of ambition would have endless opportunities for growth within the company, the production or entertainment industries, and beyond. Please note: though we do represent film and television directors, we are a commercial production company.

The Administrative Assistant is responsible for our Los Angeles office's daily flow, serving as a main conduit between our LA staff, NY staff, our guests, and office vendors and partners. The person in this position oversees the general office management and in addition, he/she/they support(s) the staff with any internal needs that may come up. This includes supporting the Controller with financial data entry and administrative needs.

The position is part-time, hourly. We are centrally located in Hollywood.

Responsibilities include:
• Answer the main phone line and distribute voicemail messages
• Perform daily duties as the front of house reception including making coffee, ordering lunch, guest and visitor traffic management, and meeting scheduling
• Assist the LA and NY staff with any administrative needs
• Assist Financial Controller with payables data/invoice entry
• Maintain the master staff calendar and keep all staff privy to any scheduled meetings or visitors
• Assist in updating and maintaining the master Dropbox
• Liaise with and assist all freelance staff working in-office or making drop-offs or pickups
• Set up and manage phone and Zoom conference calls
• Keep all office, kitchen, and cleaning supplies well-stocked and organized
• Coordinate service and any repairs with office vendors
• Run errands as needed
• Schedule couriers and shipments/deliveries as needed
• Collect and distribute physical mail
• Occasional travel arrangement facilitation

Requirements include:
• Some administrative office, financial assistant, or production experience preferred
• LA area resident, willing and able to commute to Hollywood
• Familiar and comfortable with Microsoft Office programs (Word, Excel, Powerpoint) and Google Email and Drive programs (Docs, Sheets, Slides)
• Mac user preferred, generally tech savvy a must
• QuickBooks knowledge a big plus!
• Detail oriented
• Problem solver
• Team player
• Self-starter
• Licensed and insured driver with a dependable vehicle OR other reliable transportation