Administrative Assistant
Confidential
Stamford, CTThis was removed by the employer on 7/6/2021 6:12:00 AM PST
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Full Time Job
This job will start remote and transition into an in-office position during the year. Applicants must be able to work in Stamford, CT
The Administrative Assistant provides general office management support as well as support to the Executive Partners.
Essential Functions:
-Provide Front Desk support
-Answer and redirect phone calls and emails to the correct department or staff
-Receive and distribute mail, packages, and other deliveries.
-Greet clients and other office visitors; alerting appropriate staff that visitors have
arrived
-Coordinate conference room and office space schedules
-Drafts and distributes weekly RAPS emails
-Coordinating schedules for senior partners and providing all necessary meeting preparation and follow-up
-Assists with coordinating and scheduling meetings and preparing materials for
meetings for Development, Finance, Legal, and Production Management
-Assists with meeting setup, including Skype calls, conference call dial-ins, etc
-Takes notes in meetings and distributes to appropriate attendees
-Tracking expenses and reconciling credit card statements for partners
-Assists with completing purchase orders for various expenses and expense reports for senior staff
-Assists Operations team with management of social media accounts
-Books domestic and international travel for senior staff as needed
-Assists in compiling and distributing post cut schedules
-Supply room, kitchen, and office crafty organization, inventory, and ordering
-Assists Operations team with company events and screenings, including
ordering, setup, breakdown, and support during events
-Communicate with building supervisor for any floor needs
-Assist supervisors and producers on project based needs
-Runs errands as needed
Competencies:
-Communication
-Attention to detail
-Interpersonal skills
-Professionalism
-Organizational skills
-Comfortable with Mac computers, Google Workspace and the Microsoft
Office Suite
Position Type/Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday, 9:30
a.m. to 6 p.m. Occasional overtime and weekend hours as needed.
Travel:
Local travel to various worksites and for errands is required.
Required Education and Experience:
-High school diploma or equivalent
-Experience with Microsoft Office (Word, Excel and PowerPoint)
-At least 1 year of administrative experience
Preferred Education and Experience:
Previous Office Production Assistant experience
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required of the employee for this
job. Duties, responsibilities and activities may change at any time with or without notice.