Administrative Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 3/29/2019 9:18:00 PM PST
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Part Time Job
Administrative Assistant (Work remotely):
Small entertainment boutique company is seeking an experienced Administrative Assistant to be based in Los Angeles who will provide support to the CEO and other Executive partners when required. A successful candidate will be self-motivated, quick-thinking, flexible, collaborative and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to exercise good judgment and take significant initiative.
Responsibilities include but are not limited to:
• Supporting CEO and executives based in Los Angeles and other offices;( mostly remotely)
• Maintaining high volume, complex calendars for CEO and team projects, including scheduling internal and external meetings with multiple parties across multiple time zones;
• Managing general administrative duties, including processing expense reports, creating and facilitating documents, and ordering supplies;
• Answering phones and rolling calls;
• Internal data management, including following up on drafts, DocuSign for signatures, and updating our company data bases and team projects;
• Coordinating travel arrangements (domestic and international);
• Working and coordinating across teams on various aspects, including conferences and off-site meetings; and
• Managing a heavy volume of communication and administrative paperwork internally and externally.
Required Qualifications:
• University Degree;
• 2 years as an administrative or executive assistant, providing support at a fast-paced company (experience in an entertainment setting a plus);
• Team-player who operates in a team-oriented setting;
• Ability to be discrete and maintain confidential information;
• Understanding of how to prioritize and respond accordingly;
• Strong written and verbal communication skills and the ability to multi-task working in a fast-paced environment;
• Strong proficiency in Microsoft Office, including Outlook, Excel and Word
• Proficiency in Google Suites (Gmail, docs, calendar)
•Constant Contacts
•Ability to handle deadlines and stressful situations
•Courteous, positive and service-oriented
•Owns a laptop
•Must be professional, responsible with a high level of integrity
•Must be able to work well under deadline pressure
•Reliable Transportation
•Working hours are Mon-Fri (weekends when required/must be on call)
•Able to wear many different hats and multi-task, able to handle changing priorities and adapt quickly