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EA PA, Entrepreneur
Confidential Via Staffing Firm
Houston, TX
Uh oh, this posting was removed on 3/1/2021 2:06:00 PM PST
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EA PA for Ent Entrep Houston
DOE + discretionary bonus
60 - day trial period required (there is a testing process as well for consideration and Covid testing)
Seeking a Personal assistant to dynamic entrepreneur. The candidate will be required to reside in Houston, TX . Reasonable relocation expenses will be covered. The ideal person is quicken their feet, understands how to ''triage''through the day.
Travel - Willingness to travel at the last minute with or for the CEO with less than 24 hours notice is required. A current passport is necessary
Working condition - The assistant will be on call 24 hours a day/7days a week. Multi-tasking and prioritizing tasks effectively are a must. The ideal candidate must be able to thrive in a high-stress and fast-paced environment.
The assistant will have the ability to work out of the company office as well as the employer's home. M
Trust/Confidentiality - The candidate must be extremely trustworthy as they will be entrusted with both corporate and personal credit cards along with cash to manage. It also must be understood that this employee will attend social engagements with the employer and be constantly interacting with his friends and family. Therefore, it is imperative that the person in this position be able to separate themselves and maintain a respectful and professional front, no matter the situation/location.
This person will be exposed to and entrusted with personal and confidential information on a regular basis. A Nondisclosure Agreement will be required of the employee which includes serious consequences should confidential information be disclosed. A keen understanding of discretion is required especially due to the nature of the job.
Compensation - The package will be generous due to the demanding schedule for this position.
Benefits include health insurance and four weeks paid time off annually. Additional time off may be permitted with the understanding that it is a ''working holiday'' and the priority tasks at hand must not be halted.
DUTIES
· Organize travel and itineraries including domestic and international travel, managing the CEO's, his family's and some friends' personal and business travel process from beginning to end along side the Chief of Staff; to include all air, ground transportation and hotel bookings, meeting room requirements, events and catering. Could include travel by helicopter, boat, car with driver, rental car, private plane, commercial airline, train, etc. Travel changes frequently and involves more than booking simple commercial flights. Proper dedication to a smooth travel process for CEO, family and friends means being on task at the time of travel events (i.e. flight landing, car transfer, hotel check-in) to ensure if issues arise, they can be handled with the least amount of inconvenience possible to the traveler(s).
· Cater to guests of CEO such as hotel & flight check-ins, entertaining and providing concierge services.
· Personal errands for CEO and family such as airport transfers, mail pickup and sorting, car repairs and maintenance, grocery shopping, taking pets to the vet, doctor visits, school visits/pick up, etc. Consider it the norm, and not the exception, to be running errands outside of regular business hours.
· Manage all of CEO's organization, stock of necessary and preferred items and coordinating with outside vendors, housing staff and property managers.
· Maintain existing relationships with established vendors and personnel to provide the highest quality experience for the CEO. Establish new relationships that will benefit the cause.
· Plan events such as birthday parties and large dinner parties. Events are sometimes in foreign locations. Could include booking keynote speakers or celebrity entertainment and then coordinating necessary contracts associated with the event. Suggesting and obtaining gifts for family/friends.
· Coordinate and maintain an ever-changing calendar and remind CEO of key events as he is planning for himself.
· Provide CEO meals take-out or coordinate with chef.
· Keep track of medications and all refills.
· Pack and unpack CEO and family. Ensuring stock of CEO favorite items at office and house and for travel.
· Basic computer/clerical tasks including: accounting for expense reports, tracking receipts, petty cash and credit card reconciliations, some basic spreadsheet, document creation/editing, reviewing contracts/documents for accuracy, form completion on behalf of CEO, preparing documents for notary, light IT trouble shooting/coordination with company's IT personnel.
· Special projects involving creative problem solving both for personal and business needs, internet research and cold calling as needed often requiring independent discretion and follow-up.
· Other projects include assembling purchased items for house/CEO use, learning new tech objects to summarize instructions for CEO.
· Acting as primary gatekeeper and liaison for principal.
· Occasional babysitting, and transportation of children
· Cover for other staff as needed.
REQUIREMENTS
(please do not apply if you do not meet all of these requirements)
· 4-year degree from accredited college or university
· 5+ years' experience as a Personal Assistant/Executive Assistant
· Willingness spend a lot of time in St. Thomas, USVI and experience an island lifestyle that can be wonderful and frustrating all at once.
· Excellent written and verbal communication skills with a polished and professional demeanor regardless of the informal nature of the environment.
· Ability to work independently and as part of a team.
· Proactive and bright with high cognitive abilities.
· Detail oriented with exceptional organizational skills.
· Prioritizing executive tasks and multi-task effectively.
· The person who will be most successful in this role will be independent, confident, assertive and unbiased in their observation and exposure to personal elements of the CEOs life (i.e. recognize when to have an opinion to share and when not to).
· They will have a proven track record of discretion, honesty and trustworthiness.
· They will be proficient in the English language, both speaking and writing.
· Their driving, criminal and credit records will be clean of indiscretions.
· Excellent references
· Must hold a valid U.S. Passport
· United States work authorization
SPECIFIC TECH SKILLS
o Expert at Microsoft Office Suite including Outlook
o Good familiarity with both Macs and PCs
o Knowledge of Android and iOS systems
PLUSES
o Experience with high-net worth family
o Experience in an office/corporate environment
o Proficiency in foreign languages especially French and Spanish
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for EA PA, Entrepreneur jobs in Houston-TX
EA PA for Ent Entrep Houston
DOE + discretionary bonus
60 - day trial period required (there is a testing process as well for consideration and Covid testing)
Seeking a Personal assistant to dynamic entrepreneur. The candidate will be required to reside in Houston, TX . Reasonable relocation expenses will be covered. The ideal person is quicken their feet, understands how to ''triage''through the day.
Travel - Willingness to travel at the last minute with or for the CEO with less than 24 hours notice is required. A current passport is necessary
Working condition - The assistant will be on call 24 hours a day/7days a week. Multi-tasking and prioritizing tasks effectively are a must. The ideal candidate must be able to thrive in a high-stress and fast-paced environment.
The assistant will have the ability to work out of the company office as well as the employer's home. M
Trust/Confidentiality - The candidate must be extremely trustworthy as they will be entrusted with both corporate and personal credit cards along with cash to manage. It also must be understood that this employee will attend social engagements with the employer and be constantly interacting with his friends and family. Therefore, it is imperative that the person in this position be able to separate themselves and maintain a respectful and professional front, no matter the situation/location.
This person will be exposed to and entrusted with personal and confidential information on a regular basis. A Nondisclosure Agreement will be required of the employee which includes serious consequences should confidential information be disclosed. A keen understanding of discretion is required especially due to the nature of the job.
Compensation - The package will be generous due to the demanding schedule for this position.
Benefits include health insurance and four weeks paid time off annually. Additional time off may be permitted with the understanding that it is a ''working holiday'' and the priority tasks at hand must not be halted.
DUTIES
· Organize travel and itineraries including domestic and international travel, managing the CEO's, his family's and some friends' personal and business travel process from beginning to end along side the Chief of Staff; to include all air, ground transportation and hotel bookings, meeting room requirements, events and catering. Could include travel by helicopter, boat, car with driver, rental car, private plane, commercial airline, train, etc. Travel changes frequently and involves more than booking simple commercial flights. Proper dedication to a smooth travel process for CEO, family and friends means being on task at the time of travel events (i.e. flight landing, car transfer, hotel check-in) to ensure if issues arise, they can be handled with the least amount of inconvenience possible to the traveler(s).
· Cater to guests of CEO such as hotel & flight check-ins, entertaining and providing concierge services.
· Personal errands for CEO and family such as airport transfers, mail pickup and sorting, car repairs and maintenance, grocery shopping, taking pets to the vet, doctor visits, school visits/pick up, etc. Consider it the norm, and not the exception, to be running errands outside of regular business hours.
· Manage all of CEO's organization, stock of necessary and preferred items and coordinating with outside vendors, housing staff and property managers.
· Maintain existing relationships with established vendors and personnel to provide the highest quality experience for the CEO. Establish new relationships that will benefit the cause.
· Plan events such as birthday parties and large dinner parties. Events are sometimes in foreign locations. Could include booking keynote speakers or celebrity entertainment and then coordinating necessary contracts associated with the event. Suggesting and obtaining gifts for family/friends.
· Coordinate and maintain an ever-changing calendar and remind CEO of key events as he is planning for himself.
· Provide CEO meals take-out or coordinate with chef.
· Keep track of medications and all refills.
· Pack and unpack CEO and family. Ensuring stock of CEO favorite items at office and house and for travel.
· Basic computer/clerical tasks including: accounting for expense reports, tracking receipts, petty cash and credit card reconciliations, some basic spreadsheet, document creation/editing, reviewing contracts/documents for accuracy, form completion on behalf of CEO, preparing documents for notary, light IT trouble shooting/coordination with company's IT personnel.
· Special projects involving creative problem solving both for personal and business needs, internet research and cold calling as needed often requiring independent discretion and follow-up.
· Other projects include assembling purchased items for house/CEO use, learning new tech objects to summarize instructions for CEO.
· Acting as primary gatekeeper and liaison for principal.
· Occasional babysitting, and transportation of children
· Cover for other staff as needed.
REQUIREMENTS
(please do not apply if you do not meet all of these requirements)
· 4-year degree from accredited college or university
· 5+ years' experience as a Personal Assistant/Executive Assistant
· Willingness spend a lot of time in St. Thomas, USVI and experience an island lifestyle that can be wonderful and frustrating all at once.
· Excellent written and verbal communication skills with a polished and professional demeanor regardless of the informal nature of the environment.
· Ability to work independently and as part of a team.
· Proactive and bright with high cognitive abilities.
· Detail oriented with exceptional organizational skills.
· Prioritizing executive tasks and multi-task effectively.
· The person who will be most successful in this role will be independent, confident, assertive and unbiased in their observation and exposure to personal elements of the CEOs life (i.e. recognize when to have an opinion to share and when not to).
· They will have a proven track record of discretion, honesty and trustworthiness.
· They will be proficient in the English language, both speaking and writing.
· Their driving, criminal and credit records will be clean of indiscretions.
· Excellent references
· Must hold a valid U.S. Passport
· United States work authorization
SPECIFIC TECH SKILLS
o Expert at Microsoft Office Suite including Outlook
o Good familiarity with both Macs and PCs
o Knowledge of Android and iOS systems
PLUSES
o Experience with high-net worth family
o Experience in an office/corporate environment
o Proficiency in foreign languages especially French and Spanish
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