Executive Assistant
Comedy Central
Hollywood, CAThis was removed by the employer on 8/2/2019 12:55:00 PM PST
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Full Time Job
The Executive Assistant, EVP/Co-Head of Original Content, Comedy Central is responsible for the administrative support for the the day-to-day operation of the department.
• Maintains accurate appointment calendars, contacts and meeting-specific distribution lists for EVPs via Outlook.
• Coordinates a high volume of internal and external meetings, pitches, appointments, offsites, presentations, business meals and shows.
• Answers all incoming telephone calls: screening, prioritizing and relaying messages to EVPs or the appropriate team member.
• Composes and disseminates e-mails, memos, announcements and mail for EVPs and department, responding to all inquiries in a timely manner.
• Maintains incoming submission grid and print and evaluate scripts and pitches
• Books transportation, accommodations and reservations for domestic and international business travel.
• Tracks and organizes EVPs business receipts and complete and submits monthly expense reports.
• Designs and updates departmental documents, charts and forms including tracking grids and development reports via Word & Excel.
• Works efficiently & effectively across Viacom support departments, i.e. travel management, facilities, technology help desk, accounts payable to fulfill job responsibilities, building bridges and key relationships as needed.
• Helps to facilitate and manage Talent & Development internship program.
Basic Qualifications
• 2 years as an assistant to a senior-level executive in the entertainment industry.
• Bachelor’s degree, required
• Proficient in Microsoft Office software: Word, Outlook, PowerPoint and Excel.
• Superior organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines.
• Proven ability to act autonomously in day-to-day activities.
• Passion for Comedy and specific and comprehensive understanding of the comedy and larger television landscape.
Additional Qualifications
• Professional and personable demeanor with an emphasis on composure, flexibility and discretion.
• Strong interpersonal skills.
• Comfortable representing a department while interacting with individuals at all levels of an organization, particularly senior levels
• Flexible with overtime and afterhours correspondence