Office Coordinator / Client Services
Chimney Group
Marina Del Rey, CAThis was removed by the employer on 7/22/2019 12:34:00 PM PST
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Full Time Job
Chimney is an internationally leading Production and Post Production Studio specializing in the Advertising Industry. Our services include Concept Development, Production, and Post Production. Currently the group has 12 offices in 9 countries (Stockholm (HQ), Malmö, Gothenburg, Helsinki, Copenhagen, Warsaw, Berlin, Frankfurt, Mannheim, Basel; Los Angeles, New York, Sydney and Singapore) and employs approximately 400 people.
Our US operations are growing rapidly and our Marina Del Rey studio is looking to fill an Office Coordinator / Client Services position.
Front Desk Duties:
- Answering phones and transferring to the appropriate offices/desks
- Greeting people as they enter the office
- Assisting clients and artists with basic needs
- Maintaining a positive and friendly demeanor
Client Service Duties:
- You are the first face our clients see when they arrive, setting a positive experience from the start :)
- Make sure all clients feel welcomed to the office
- Make sure clients always have breakfast, lunch or dinner ordered
- Make sure clients always have drinks & snacks
- Make sure the client area looks clean and nice before clients arrive
- Always ask clients if they need anything and whatever it is do your best to make it happen
Production Duties:
- When available, be present for calls, conference calls, presentations etc. During these meetings the Office Coordinator will be responsible to take notes and listen to the conversation. After every meeting he/she will send the meeting notes and tasks to the manager involved in the meeting.
- Office Coordinator will also be involved in Production and help Producers/EP with daily production duties as directed
General Office Duties:
- Make sure the office and kitchen area look presentable when arriving and when leaving the office
- Perform regular walk throughs of the office
- Answer the phone and direct calls to the appropriate person
- Purchase supplies, equipment, food and other necessary items for the office staff and our clients
- Organize receipts and keeping track of expenses
- Be the point of contact for all office issues that require building management to resolve
- Assist Executive Producer and/or Head of Finance with various ad hoc reports or administrative tasks
Core Competencies:
- Passion for post-production/film/media/creative arts
- Proven problem-solving skills
- Strong knowledge of Microsoft Word, Excel, and Powerpoint
- Excellent written, verbal, organization and communication skills
- Ability to work well with others in a team environment and take initiative
- Must have a positive attitude and be responsible, self-sufficient reliable, and eager to learn
Let's do this ;)