Office Manager/Executive Assistant
Chain Camera Pictures
Los Angeles, CAThis was removed by the employer on 6/5/2018 12:47:00 PM PST
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Full Time Job
Chain Camera Pictures, the Academy Award nominated and Emmy Award winning production company that made The Invisible War and The Hunting Ground, is seeking an Office Manager / Executive Assistant to the company co-founders. Duties consist of managing the daily operation of the production office, maintaining schedules, and handling travel arrangements/speaking engagements for our company heads. Candidates must have excellent verbal and written communication skills, be proficient in Microsoft Office (Powerpoint, Excel, Word) and Google applications. Must be extremely detail oriented; able to manage complex schedules and heavy email workload; and fit our criteria outlined below.
Responsibilities include:
• Coordinating calls, meetings and appointments
• Answering phones
• Participating in strategy calls / taking notes
• Managing calendar entries and reminders
• Assisting with travel and accommodation bookings for film shoots
• Liaising and coordinating with representatives for speaking engagements
• Overseeing our office interns
• Maintaining office organization and upkeep
• Managing lunch budget and orders
• Performing vital research based tasks for active projects
• Creating grids, lists and other archival documents
• Completing personal tasks where applicable
The ideal candidate will:
• 1-2 year commitment
• Have minimum 1 year of related experience
• Have mastery of Microsoft Office (Word, Excel, Powerpoint) and Google Drive
• Hold excellent administrative and organizational skills
• Be able to manage complex schedules and heavy email workload
• Possess a professional demeanor and meticulous attention to detail
• Have a ''no task too small'' attitude
• Have impeccable common sense/intuition, and thorough follow through
• Be a passionate, dedicated hard-worker
• Possess strong multitasking abilities
• Have experience managing office finances and budgets
• Have a strong interest in the documentary field