News Coordinator

This is a Full Time Job

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The News Coordinator contributes to the administrative, financial & operational support of CBS News. This role will assist in enhancing operational efficiency to support the Network News mission.

Key Responsibilities:
• Determine costing allocations and review time submissions for union personnel. Organize approvals and liaise with COE payroll for weekly processing.
• Audit invoices for propriety, confirm proper account and show coding, and ensure invoice submission via Kofax to Network Accounting for payment.
• Address service or cost issues with vendors.
• Assist local personnel with navigating new vendor setups via Graphite and field vendor inquires.
• Coordinate the creation of purchasing requisitions, and receipts
• Support the collection and input of data for the Weekly database (Salesforce)
• Help to audit and approve Concur reports for Newsgathering staff and per diem employees. Assure policy compliance, appropriateness, and verify costing allocations.
• Troubleshoot Concur system issues and report to T&E.
• Assist employees with expense entry and Corporate Card/P-Card issues such as suspensions, credit limits and fraud.
• Reconcile monthly departmental Corporate Travel Accounts.
• Assist with booking travel & short-term housing needs and liaise with Paramount Global Travel as needed.
• Support the on-boarding process (gather & audit new hire paperwork) for all new freelance hires - complete I-9 verifications & coordinate submissions with HR.
• Assist local administration to monitor and track paid time off balances for eligible employees.
• Assist with equipment and supply orders for technical staff and Digital Journalists.
• Obtain Certificates of Insurance for field shoots as needed. Coordinate with Risk Management concerning accidents or claims involving Bureau employees.
• Provide general support and guidance to Bureau leadership, Directors of Financial & Technical Operations.
• Train new employees on T&E systems, Oracle, Workforce, Graphite, Kofax and all other Paramount systems.
• Assist with special projects as needed.

Qualifications & Skills:
• Ability to work cross-functionally and build strong internal and external relationships.
• Excellent written and verbal communication, problem-solving, and decision-making abilities.
• Must be able to able to work under deadline in a fast-paced environment.
• Proven experience in operations, logistics, and process improvement (preferably in a media or government setting).
• Self-starter with strong interpersonal skills.
• Intermediate ability with Microsoft Office, particularly Excel, including pivot tables and formulas.
• Foundational knowledge of general accounting.
• Knowledge of Salesforce and Cognos a plus.

What We Offer:
• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount