Department Assistant for Global Family Office Advisory

This is a Full Time Job

The Los Angeles office is seeking a Department Assistant to join the CAA Global Family Office Advisory team. A first-of-its kind service offering in the agency business, the Global Family Office Advisory team will work on behalf of ultra-high-net-worth individuals, families, and Family Offices, blending strategic advisory with CAA's massive reach and resources, providing clients a level of strategic insight, cultural fluency, and global connectivity that is unmatched in the industry.

The Department Assistant's role is to coordinate the daily affairs of the team's administrative needs in planning, scheduling meetings, organizing documents, and team communication. The role is designed to streamline processes and lead on all administrative work in order to allow executives to focus on their core responsibilities. Assistants are an important part of the CAA structure, and it is hoped that the successful candidate will ultimately grow within the team.

Responsibilities
• Coordinate and book meetings for the team.
• Generate paperwork - weekly reports, pitch decks, proposals, interview notes, and reference checks in a timely and accurate fashion.
• Coordinate with Legal on the generation of new contracts.
• Document detailed notes from briefing calls in order to develop accurate job specifications.
• Lead on the scheduling of all business development trips, including meeting scheduling, organizing travel arrangements, visas , etc.
• Liaise with clients in order to schedule candidate interviews.
• Generate monthly financial reports and ensure these documents stay up to date.
• Liaise with the finance department to ensure that all invoices are accurate and sent on time.

Requirements
• Strong interpersonal and communication skills, and can confidently engage with high-profile clients and internal stakeholders.
• Ability to meet deadlines and balance multiple tasks simultaneously.
• Ability to work across time zones effectively.
• Exceptional attention to detail and an ability to work efficiently under pressure.
• Outstanding organizational and coordination skills, ensuring accuracy and efficiency while managing competing demands.
• Highly IT literate, with an ability to generate excellent presentations.
• Self-motivated individual able to work independently.
• Excellent telephone manner, with an ability to interact with individuals at a very senior level.
• Highly numerate with strong project management and problem-solving skills.
• Skilled in budget preparation and fiscal management.
• Knowledge of travel/lodging planning and scheduling.
• A desire to work hard and take on increasing levels of responsibility.
• Willing to work overtime.

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Preferred Skills
• General knowledge of major sports and teams to provide relevant context when applicable.
• Agency experience is highly preferred.
• Additional language skills are preferred but not required.

Education

Minimum of a Bachelor's degree in Arts, Business, or the equivalent.

Location

This role will be on-site and based in our Los Angeles, CA office

Compensation

The base hourly rate for this position is $22.00. This position is also eligible for benefits and a discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.